Supply Distribution Clerk

Job description

• JOB SUMMARY
• Maintains supplies at an efficient cost-effective level, as well as, for the appropriate patient care level. Coordinates operations between Purchasing, Supply & Distribution and end users.
• ESSENTIAL FUNCTIONS
• PATIENT/CUSTOMER
• Essential Accountabilities
• Ensures communication and collaboration with supervisors and fellow co-workers to serve patients and other customers to the best of his/her ability.
• Is professional in all actions and appearance
• Anticipates patients’/customers’ needs and acts accordingly.
• Works to enhance patient satisfaction
• Analyzes problems from the customers’ point of view.
• Honors patient/customer/employee confidentiality.
• Seeks feedback on how to improve performance and offers constructive feedback, as well.
• Assist patients and families
• Applies learning for improved performance.
• Demonstrates understanding and ownership of how his/her role contributes to achieving the success of the Department and the Health System.
• Demonstrates a personal commitment to ensuring a clean and safe working environment.
• Uses resources wisely – as if they were one’s own.
• Strives to understand and value differences in others’ race, nationality, gender, age, background, experience, and style.
• Assists in orienting new employees/staff, if/as needed.
• Attends staff meetings and continuing education in-service training as directed by supervisor.
• PATIENT/EMPLOYEE SAFETY ACCOUNTABILITIES
• Patient Care Providers
• Participates in Entity and Department wide initiatives for Patient /Employee safety
• Demonstrates an awareness of patient/ employee safety when carrying out daily responsibilities of their position.
• Validation of annual competencies required for the position
• OPERATIONS
• Prepares, stores and delivers safe, clean and/or sterile supplies and medical equipment for use.
• Inspects condition of supplies and equipment received into CSR and takes steps to correct any deficiencies.
• Rotates stock in accordance with established procedure and best practices of the Central Services profession.
• Ensures shelves are filled each day to provide customers with appropriate inventory levels.
• Enters accurate data into the Materials Management Information System.
• Corrects any deficiencies in data entry that may arise by crediting, issuing and adjusting stock as needed.
• Communicates any pertinent information to the Lead Supply & Distribution Clerk, as appropriate.
• Communicates with nursing units before making supply and equipment runs.
• Delivers unit supplies and clean medical equipment to the nursing units per predetermined schedules and removes soiled equipment, instruments and accessories on a similar schedule.
• Maintains proper par levels on the nursing units, on carts and trays, delivers equipment, supplies, exchange carts and trays as needed.
• Wipes down carts on a scheduled basis as designated by Lead Supply/Distribution Clerk.
• Keeps bulk stores organized and clear of obstructions to meet the requirements of all appropriate policies and regulatory agencies.
• Breaks down boxes for removal by housekeeping.
• Coordinates the washing of all cart covers, totes and bins on a scheduled basis and whenever the aforementioned may become soiled.
• Assists with the loading and unloading of deliveries and pickups from/to the linen delivery service.
• Loads clean linen for daily delivery to the unit.
• Delivers clean/removes excess linen to the units.
• Tracks deliveries and usage of linen using the most appropriate control system.
• Removes soiled linen from the units for pickup and retrieval by the linen delivery service.
• Assists with the loading and unloading of deliveries and pickups from/to the freight carrier.
• Reviews bill of lading, packing slips, and any other available documentation to confirm correct delivery noting any apparent damage and/or shortages before signing for acceptance of goods from the carrier.
• Receives all usable products into the MMIS system, generating a delivery document.
• Cleans, decontaminates and disinfects medical equipment and patient rooms, while maintaining accurate and thorough documentation of the process.
• QUALIFICATIONS
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education
• High School Diploma required
• Work Experience
• 1-2 years in a related setting, past experience with decontamination processes and equipment preferred
• Licenses / Certifications
• None