Property Specialist

Job description

• Fills out purchase orders, central stores orders, and requisitions for needed or requested items with value up to authorized limit; updates cost and price information on supplies; accepts bids from vendors on items, usually by telephone, following OHSU purchasing rules and procedures; meets with vendors regarding procurement (e.g., product lines, availability of items, and price agreements); tracks missing shipments by contacting vendors and freight and transport companies.
• Signs receipts for shipments of items delivered; submits receipts to Accounting Department for processing; checks items received against specifications, purchase orders, and invoices and inspects items for damage; places stock in an orderly fashion in a storeroom or warehouse; rotates stock items which have limited life spans; discards outdated stock; keeps storeroom/ warehouse clean and orderly; maintains inventory of forms and supplies on hand and reorders when appropriate; issues stores items to central staff and ships stores items to field offices; ensures locked security of stores items such as drugs, poisons, flammables, tools; answers questions from staff such as stock availability and purchasing procedures; talks to vendors about order problems (e.g., missing items, errors in billing); assembles new furniture and equipment, and performs minor repairs on existing furniture and equipment.
• Marks equipment and property with identification labels for inventory tracking; verifies existence and location of equipment and property by matching inventory identification numbers marked on items against inventory records; researches location of missing items by telephone contact with responsible staff or by physical search.
• Responsible for the monthly inventory and purchase of supplies. Also responsible for the supply and equipment inventory, including routine maintenance, serviceability and the repairs of equipment.
• Responsible for creating and maintaining PAR levels in all stockrooms and EVS closets in Healthcare spaces. Responsible to maintain cleanliness of EVS stockrooms and supply areas in all buildings.
• Entry level experience performing stores (retail) and inventory work; AND
• Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods (Amazon Purchasing).
• May require current Driver’s license and driving record that meets OHSU’s driving requirements.
• 1 to 3 years of experience in the custodial field, pertaining to ordering supplies and maintaining equipment.
• Exposure to repair and maintenance of EVS equipment and warehouse/storeroom equipment.
• Exposure to a computer.
• Must be able to communicate in English fluently.
• Knowledge in the repair and maintenance of EVS equipment.
• Must know storeroom/warehouse procedures.
• Must have computer skills.
• Entry level experience performing stores (retail) and inventory work; AND
• Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods (Amazon Purchasing).
• May require current Driver’s license and driving record that meets OHSU’s driving requirements.