Materials Management Director

Job description

QUALIFICATIONS
Education
• College degree in a business-related major or equivalent experience

Experience/Skills
• 1-2 years’ experience with an appropriate degree, or
• 3-5 years’ experience in Hospital Material Management
• Understands the systems approach to material management concepts
• Independently makes decisions and follows up with appropriate parties
• Demonstrates computer literacy
• Works under pressure and meets deadlines while remaining tactful and courteous
• Manages contracts that frequently require tact and the ability to make or defer important decisions and meet demands
• Practices professional verbal communication skills
• Hears sufficiently for communication purposes

Required Licenses/Certifications
• N/A

Working Conditions
• Clean, well-lit working environment with good ventilation

ROUTINE RESPONSIBILITIES
Behavioral Expectations
• Consistently complies with established Behavioral Expectations

Major Task
• Supervises the Material Management program
• Researches and develops purchasing arrangements for commodities, pricing, contracts, and vendor stocking
• Researches and makes recommendations on new products
• Coordinates patient chargeable items in accordance with the hospital’s accounting procedures
• Keeps abreast of new technologies
• Coordinates Capital Equipment
• Recommends adding or deleting inventory products
• Keeps abreast of hospital purchasing contracts
• Signs all purchase orders and contractual agreements for procurement of supplies
• Keeps administration informed of problems and achievements
• Participates in the hiring, reviewing and evaluating of Material Management staff
• Establishes and implements departmental goals, policies and procedures
• Keeps informed of current administrative policies and procedures, and ensures their implementation and adherence
• Implements all other assignments and projects directed by Administration

Page Break
Duties
• Recommends new or alternate materials to the Product Committee and recommends designs that are of better quality, greater procurability, or lower cost
• Works independent and reports activity or recommendations to the Chief Financial Officer
• Recommends additions and deletions of inventory stock supplies
• Accurately performs annual storeroom physical inventory
• Monitors and initiates departmental physical inventories
• Completes surveys, or reports involving department at the request of departments, supervisors, or administrators with attention to time constraints
• Evaluates all requests for equipment and supplies and makes recommendations to supervisor
• Coordinates the activities of the department with the hospital’s Disaster Plan
• Accurately maintains records and documentation
• Provides monthly department staff meetings, maintains meeting minutes and documents attendance

Financial Management
• Develops, presents, and demonstrates an understanding of the on-going budget process
• Prepares annual departmental budget
• Keeps inventory quantities in line with hospital goals
• Keeps salary expenses, including overtime, within budget limits
• Keeps all other departmental operating expenses within budget limits
• Keeps FTEs within budget limits
• Submits all reports with attention to time constraints
• Meets goals and objectives established on annual evaluation and\or as part of budgeting process

Full time/Day shift
80 hours/Biweekly