Leave & Accommodation Coordinator

Job description

Location: Hybrid — 2 days on-site; remaining days may be conducted remotely.
Employment Duration: TBD
The Leave & Accommodation Coordinator provides administrative and case coordination support for employee leave, reasonable accommodation, and transitional work processes. The position works with employees and departments to facilitate timely follow-up, documentation, and transitional work planning.
Key Responsibilities:
• Initiate leave and reasonable accommodation processes and provide employees with applicable forms and information.
• Follow up with departments regarding their ability to accommodate documented employee work restrictions.
• Assist departments in drafting Transitional Work Plans (TWPs) based on employee restrictions and departmental information.
• Track active TWPs and follow up with employees and departments as plans approach their end dates.
• Obtain updated work status and coordinate extensions or modifications to TWPs when needed.
• Maintain accurate case notes, records, documents, and tracking information in the case management system.
• Communicate with employees and departments regarding outstanding information and next steps.
• Escalate complex accommodation, leave, or return-to-work matters to the Principal Disability Analysts.
• Maintain confidentiality of employee medical and personnel information.

N/A
Required Qualifications:
• Recent experience in human resources, leave administration, disability management, workers’ compensation, or a related field.
• Strong organizational skills and ability to manage multiple cases, deadlines, and follow-up activities.
• Strong written and verbal communication skills, including the ability to communicate professionally with employees and managers.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to handle sensitive and confidential employee and medical information appropriately.
• Ability to work independently, follow established procedures, and recognize when matters require escalation.

Preferred Qualifications:
• Experience coordinating return-to-work or transitional work arrangements.
• Proficiency with standard office applications and electronic recordkeeping/tracking systems.