Inventory Management Specialist

Job description

Overview
Catholic Health is one of Long Island’s finest health and human services agencies. Our health system has over 16,000 employees, six acute care hospitals, three nursing homes, a home health service, hospice and a network of physician practices across the island.
At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence based practice to improve outcomes – to every patient, every time.
We are committed to caring for Long Island. Be a part of our team of healthcare heroes and discover why Catholic Health was named Long Island's Top Workplace!
Job Details
Responsible for supporting and maintaining Point-of-Use (POU) inventory management system used to track and manage procedural inventory within a healthcare environment. This role focuses on ensuring inventory accuracy, system compliance, and supply visibility through daily item registration and tagging, inventory reconciliation, and proactive collaboration with clinical staff.
The Inventory Management Specialist serves as a key liaison between clinical departments and inventory management operations, helping identify missing, untagged, misplaced, or non-compliant inventory while maintaining data integrity across the POU platform.
Location: This position requires on-site support at system hospitals.
DUTIES/RESPONSIBILITIES:
• Complete and reconcile all required Smart Reads to ensure inventory visibility and system accuracy.
• Monitor and manage inventory dashboards daily.
• Register, tag, and activate inventory within the Point-of-Use (POU) inventory management system.
• Tag and register trunk stock products.
• Review and investigate missing inventory reports.
• Review and submit Smart Orders for inventory replenishment.
• Perform inventory counts and cycle counts to maintain inventory accuracy.
• Check purchase order status and follow up on orders exceeding expected delivery timelines.
• Manage backordered items and communicate supply interruptions as necessary.
• Audit expiring inventory and coordinate removal of expired products.
• Identify and remove recalled products and communicate recall actions to stakeholders.
• Review and resolve box report discrepancies, including unit-of-measure (UOM) corrections.
• Optimize WaveMark cabinet utilization if applicable.
• Register and place newly tagged inventory into the appropriate storage locations.
• Organize department inventory and supplies to support efficient clinical workflows.
• Consolidate and dispose of shipping materials and packaging.
• Conduct routine check-ins with hospital staff to address inventory concerns and support operational needs.
• Complete end-of-day department reviews and communicate unresolved issues.
• Maintain a clean, organized, and compliant work environment.
• Build and maintain strong customer and clinical department relationships.
• Attend meetings and participate in operational discussions.
• Respond to emails and customer inquiries within established service-level expectations.
• Promote a positive team culture and contribute to team morale.

Monthly Responsibilities
• Analyze inventory performance and expiration trends.
• Support inventory optimization initiatives through ongoing inventory audits and reconciliation activities.
• Maintain accurate inventory records and system data integrity.
• Assist with inventory-related projects and continuous improvement initiatives as assigned.

POSITION REQUIREMENTS AND QUALIFICATIONS:
• 2+ years of experience in inventory management, healthcare operations, supply chain, or related experience preferred.
• Experience working with RFID, Point-of-Use (POU), or automated inventory management systems preferred.
• Strong attention to detail and ability to identify and resolve inventory discrepancies.
• Excellent communication and relationship-building skills when working with clinical and operational stakeholders.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint.
• Ability to prioritize multiple tasks and work independently in a customer-facing healthcare environment.

Salary Range
USD $66,300.00 - USD $80,000.00 /Yr.
This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, or other forms of compensation that may be applicable to this job and it does not include the value of benefits.
At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.