Department of Medicine Coordinator, Part Time, Days, Variable Schedule, Atlantic Health Overlook Medical Center

Job description

The Department of Medicine Coordinator provides comprehensive administrative and operational support to ensure the efficient functioning of the Department of Medicine. This position serves as a central resource for faculty, residents, medical students, and departmental leadership by coordinating physician call schedules, educational programming, residency-related activities, and administrative operations. The Coordinator works closely with departmental leadership, General Medical Education (GME) staff, faculty physicians, residents, and institutional stakeholders to support the department's clinical, educational, and administrative missions.
Job Responsibility
• Coordinate and maintain physician and faculty call schedules, ensuring timely communication and distribution of schedule changes.
• Manage and maintain resident and faculty schedules, including rotations, conferences, meetings, and departmental activities.
• Coordinate educational programs and activities, including Grand Rounds, conferences, lectures, and other departmental educational events.
• Support General Medical Education (GME) Coordinators with administrative functions related to medical student and resident education programs.
• Assist with the onboarding, scheduling, and coordination of learners participating in Department of Medicine educational programs.
• Prepare and distribute communications, meeting agendas, reports, presentations, and other departmental materials.
• Maintain departmental databases, spreadsheets, schedules, and records with accuracy and confidentiality.
• Coordinate meetings for department leadership, faculty, and committees, including scheduling, meeting preparation, and follow-up activities.
• Serve as a liaison between physicians, residents, hospital administration, medical staff, and other departments.
• Monitor deadlines and ensure timely completion of departmental projects and initiatives.
• Utilize Microsoft Office applications to prepare documents, reports, presentations, and tracking tools.
• Provide general administrative support to Department of Medicine leadership and faculty as needed.
• Perform additional duties and special projects as assigned by the Department Chairperson.

Minimum Education
• High School Diploma or equivalent required.
• Bachelor's degree preferred

Minimum Experience and Skills
• Excellent computer skills with proficiency in Microsoft Office Suite, including:
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Superior organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent time management skills and attention to detail.
• Strong interpersonal and professional skills with the ability to establish and maintain positive working relationships.
• Ability to create and foster a collegial and collaborative environment while working with physicians, executives, residents, students, and staff.
• Excellent verbal and written communication skills.
• Demonstrated ability to adapt to a fast-paced, dynamic work environment.
• Ability to handle confidential information with discretion and professionalism.

Preferred Experience
• Two (2) to five (5) years of administrative or office coordination experience.
• Experience working in a healthcare environment.
• Knowledge of graduate medical education, residency programs, and/or academic medicine operations.
• Experience coordinating schedules, meetings, and educational activities.