Department Assistant - Labor and Delivery

Job description

Department Assistants provide administrative and clerical support to hospital department under the general supervision of a manager. This role is responsible for managing daily office operations, scheduling meetings, maintaining calendars, preparing correspondence, and assisting with payroll and special projects. The position requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality. The Department Assistant plays a key role in ensuring efficient departmental operations while upholding Tampa General Hospital's mission, vision, and values.
Essential Functions
• Provide administrative support, including answering phones, greeting visitors, and responding to inquiries.
• Schedule meetings, maintain calendars, and coordinate departmental appointments.
• Prepare correspondence, reports, spreadsheets, and presentations as needed.
• Assist with payroll processing and maintain accurate records.
• Organize and maintain filing systems and departmental documentation.
• Coordinate travel arrangements, lodging, and conference registrations when required.
• Manage incoming and outgoing mail and route correspondence appropriately.
• Support special projects and departmental initiatives as assigned.
• Maintain confidentiality of sensitive information and adhere to organizational policies.
• Demonstrate professionalism and uphold TGH’s mission, vision, and values in all interactions

High School Diploma or GED
Two (2) years clerical or administrative support experience.
Confidentiality and Discretion – Ability to handle sensitive information responsibly and maintain strict confidentiality.