Corporate Operations - PHCM

Job description

Title: Personnel Coordinator
Reports to: Nursing Home Administrator
Effective Date: 11/2022 Review Date: NA
Position Summary:
Responsible for providing facility level support for staff and department heads including but not limited to: payroll, staff recruitment, staff selection, onboarding, benefit management, employee file maintenance, and termination. Provides basic support for corrective action and consults with Corporate Director – HR regarding complex employee relations, disciplinary or regulatory/legal issues.
Core Responsibilities:
• Maintains a current position control for the facility.
• Processes and forwards position request forms as per the approval process.
• Posts vacant positions approved for hire to appropriate websites.
• Screens applicants based on required and preferred qualifications, providing the department head with the most qualified applicants.
• Complies at all times with EEO, FLSA laws and monitors department head compliance. Reports irregular practices to the NHA and Corporate Director – HR.
• Participates in the selection process as requested by the department head.
• Processes newly hired staff including completion of all required pre-employment screening.
• Facilitates onboarding of new employees including documentation, initiating the file, orientation, etc.
• Validates and processes payroll for all departments.
• Maintains payroll records in compliance with applicable laws and standards.
• Distributes paychecks and answers employee questions regarding payment of hours and benefit time.
• Processes pay adjustments at the direction of the department head when discrepancies or errors are identified.
• Interfaces with legal entities related to garnishments.
• Provides employment documentation as requested by legal entities for the purposes of unemployment, worker’s compensation, employment and income verification, etc.
• Maintains confidentiality of employee information including payroll, health records, corrective action, etc.
• Interfaces with HRIS and payroll vendors to assure that systems are functioning optimally and all regulatory, legal, and financial reporting requirements are met.
• Maintains employee records in compliance with licensing and regulatory standards at all times..
• Monitors credentials and renewal dates for employees. Makes department heads aware when expirations are upcoming and assures that employees do not work without required credentials.
• Provides support for department heads for corrective action process and assures that documentation of corrective action is maintained in the employee file.
• Maintains knowledge of basic regulations relating to payroll and employment. Consults with Corporate Director-HR when guidance or expert knowledge is needed.
• Facilitates review of all corrective actions involving suspension, final warning, and termination or licensing agency reporting with the Department Head, NHA, and Corporate Director – HR prior to issuance to employee.
• Other duties as requested and assigned.

Minimum Qualifications:
• High school diploma or GED required. Associates or Bachelor’s Degree in Business or related field preferred.
• 1 year experience in payroll management and/or HR support
• 1 year experience in ADP Workforce Now