Clinical Timekeeper - Nursing

Job description

Posting dates for internal transfers:
September 24, 2026, through September 26, 2026
Position Summary
The Nursing Clinical Timekeeper, reporting to the Director of Nursing Operations, works with department leadership to ensure accurate time keeping and assist in patient scheduling. The Nursing Clinical Timekeeper reviews records of hours worked through timeclock and paper documentation, ensuring that all time data is correctly processed for payroll. The Nursing Clinical Timekeeper also assists the outpatient infusion nurse with scheduling patient for infusions, navigating communications and scheduling with community-based physicians.
Department Summary
The Nursing Administration department works Monday through Friday on non-payroll weeks and Sunday through Thursday on payroll weeks. The department handles timekeeping for union nurses and clinical areas. The department also communicates/schedules as well as coordinates with internal and external physicians on outpatient care.
Qualifications
• High School graduate or equivalent.
• Medical terminology preferred.
• Must be computer literate to complete task(s) as required. Such as Cerner (Hospital Support Software), Halogen (performance appraisal system) Relias (education system), Infor/WFM, ability to retrieve e-mails, complete online enrollment for health insurance/benefits and any other programs as assigned.

Department Qualifications
Skills
• Communicates in a courteous and cooperative manner.
• Good organizational skills.
• Multitasks and receives delegation.
• Works independently as well as with others efficiently under pressure.

Department Skills
Responsibilities & Expectations
• Completes assigned pay sheets in a timely manner.
• Completes Infor/WFM timekeeper accurately.
• Maintains log and notifies manager of colleagues exceeding standards for tardiness and absenteeism.
• Monitors staffing data and prepares Nursing Reports.
• Assists in monitoring advanced clinical staffing needs of the hospital.
• Checks emails and online learning assignments on a regular basis.
• Will assume responsibility for all nursing units’ timekeeping when other timekeeper is not available due to vacation, illness, etc, including submission of completed payroll.

Department Responsibilities & Expectations
• Health Care Standards / Values :
• Greet customers, visitors, and Colleagues immediately with a smile, warm greeting, and introduction, calling them by name if possible.
• Exceed the expected and anticipate the unexpected by asking, “Is there anything else I or a fellow Colleague can do for you?”
• Always provide a comforting, timely, caring departure, or discharge, and always say thanks for allowing us to serve.
• Integrity, openness, and fairness in all you do
• Teamwork
• Pride in Department
• Individual creativity and Innovation
• Compassion and caring
• Maintain department and hospital standards and policies.
• Age Appropriate Care :
• Colleague has been instructed in providing customer service and on interacting with age groups as related to the department's general client population: including use of appropriate interventions, communication, and skills to match the age and/or abilities of the patient/family.

Working Conditions
Hazardous Exposure Category
Category III - Includes tasks that involve no exposure to blood, body fluids, or tissues and Category I tasks are not a condition of employment. The normal work routine involves no exposure to blood; body fluids or tissues (although situations can be imagined or hypothesized under which anyone anywhere might encounter potential exposure to body fluids.) Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid or to be potentially exposed in some other way.
Physical Addendum
Demands
Frequency
Remarks
Lifting 0-10 lbs
Continuous 66% of the day
Lifting 10-20 lbs
Occasional 10-33%
Lifting 20-35 lbs
Never
Lifting 35-50 lbs
Never
Lifting 50-75 lbs
Never
Lifting 75-100 lbs
Never
Lifting over 100 lbs
Never
Forward Reaching
Continuous 66% of the day
Overhead Reaching
Continuous 66% of the day
Standing
Frequent 34-65%
Walking
Frequent 34-65%
Sitting
Continuous 66% of the day
Climbing
Never
Stairs/Ladder
Frequent 34-65%
Bending/Stooping
Frequent 34-65%
Twisting/Turning
Frequent 34-65%
Kneeling/Squatting
Frequent 34-65%
Crawling
Never
Pushing/Pulling 0-10 lbs
Frequent 34-65%
Pushing/Pulling 10-20 lbs
Occasional 10-33%
Pushing/Pulling 20-35 lbs
Never
Pushing/Pulling 35-50 lbs
Never
Pushing/Pulling 50-100 lbs
Never
Pushing/Pulling over 100 lbs
Never
Carrying 0-10 lbs
Occasional 10-33%
Carrying 10-20 lbs
Occasional 10-33%
Carrying 20-35 lbs
Never
Carrying 35-50 lbs
Never
Carrying 50-100 lbs
Never
Carrying over 100 lbs
Never
Grasping/repetitive sustained
Continuous 66% of the day
Fine motor coordination
Continuous 66% of the day
Vision: Near/Far/Color
Continuous 66% of the day
Hearing: ordinary conversation/other
Continuous 66% of the day