Administrative Assistant-East of the River Location

Job description

Administrative Assistant
Job Title: Administrative Assistant
Location: Washington, DC
Organization: Unity Health Care
Employment Type: Full-Time
FLSA Status: Non-Exempt
Reports To: Manager of Patient Access and Scheduling
About Unity Health Care
Unity Health Care is dedicated to providing accessible, high-quality, and compassionate healthcare to the communities it serves. Our team works to improve health outcomes and address barriers to care, particularly for underserved populations. Joining Unity Health Care means becoming part of a mission-driven organization committed to supporting patients, strengthening communities, and delivering excellent service.
Position Summary
Under the supervision of the Designated Facility Head, the Administrative Assistant provides essential administrative and clerical support to ensure the smooth and efficient operation of the department. This role assists with preparing reports, coordinating meetings and schedules, managing correspondence, maintaining records, processing check requests, ordering office supplies, and supporting departmental projects.
The ideal candidate is organized, detail-oriented, professional, and able to communicate effectively with employees and individuals from diverse backgrounds.
Key Responsibilities
• Assist with preparing and completing monthly, quarterly, and annual reports.
• Attend meetings, take accurate minutes, and communicate key information to the appropriate Director when needed.
• Review incoming mail and correspondence, determine appropriate actions, and distribute materials to the relevant employees or departments.
• Coordinate and schedule meetings, interviews, public engagements, travel arrangements, and other departmental activities.
• Communicate important information to relevant personnel in a timely and professional manner.
• Maintain accurate departmental files, records, and documentation.
• Process check requests and assist with other administrative transactions.
• Monitor office supply needs and place orders as necessary.
• Support departmental projects and assist with daily administrative operations.
• Handle administrative information with professionalism, accuracy, and discretion.
• Perform other related duties as assigned.

Minimum Qualifications
• High school diploma or equivalent required; college education preferred.
• At least one year of administrative and/or secretarial experience.
• Experience working with underserved or homeless populations preferred.
• Knowledge of computer systems and software used to maintain organizational records, manage information, and prepare reports and presentations.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Ability to analyze information, identify problems, follow established procedures, and prepare accurate reports.
• Strong organizational skills and attention to detail.
• Ability to coordinate multiple tasks, prioritize responsibilities, and meet deadlines.
• Demonstrated ability to communicate and work effectively with individuals from diverse backgrounds.
• Familiarity with health issues affecting underserved or homeless populations preferred.

Why Join Unity?
• Make a Difference: Support the daily operations of an organization dedicated to improving community health.
• Meaningful Work: Contribute to the delivery of accessible healthcare services for underserved populations.
• Collaborative Environment: Work alongside dedicated healthcare professionals and administrative teams.
• Professional Development: Build and strengthen your administrative, organizational, and communication skills.
• Mission-Driven Culture: Become part of a team committed to compassionate service, inclusion, and community well-being.