Sr Administrative Assistant - Physician Admin Support - Full Time, Days

Job description

Schedule - Full Time, Monday through Friday, 8:00 AM to 5:00 PM
At Children’s, the region’s only full-service pediatric healthcare center, our people make us the very best for kids. Come cultivate your passion, purpose and professional development in an environment of excellence and inclusion, where team members are supported and deeply valued. Opportunities for career growth abound as we grow our services and spaces, including the cutting-edge Hubbard Center for Children. Join our highly engaged, caring team—and join us in providing brighter, healthier tomorrows for the children we serve. Children's is committed to diversity and inclusion. We are an equal opportunity employer including veterans and people with disabilities.
A Brief Overview
Provide administrative support to Leadership that may span across various teams and levels within the department and/or business unit. Coordinate management, department or professional(s) schedule(s).
Essential Functions
• Provide administrative support to leadership that may span across various teams and levels within the department and/or business unit.
• Coordinate management, department or professional(s) schedule(s).
• Ability to proactively identify needs, plan and prioritize projects based on repetitive events under delegated autonomy to support recurring business needs.
• Regularly demonstrates strong organization and coordination, multi-tasking, interpersonal, and verbal/written communication skills.
• Locate and organize materials for various reports, briefings, and conferences.
• May serve as a communication liaison between various levels of personnel by relaying instructions and information, and following commitments through to completion.
• Generally, follows prescribed or established procedures for most tasks.
• Identify and escalate complex problems to management and/or professional(s) for their direct involvement.
• May troubleshoot and resolve moderate level problems within defined scope, policies and/or procedures.
• May assist with less experienced administrative staff.
• Arrange conference calls, organize and coordinate meetings, and/or manage travel arrangements
• Gather and compile requested information, prepare invoices, perform research as instructed
• Prepare correspondence, prepares presentation materials, receive visitors, maintain records and other administrative duties as assigned.
• Essential functions listed, will also include a variety of department specific duties in order to assist the department with day-to-day functions as designated by department need.
• Regular attendance at work is an essential function of the job.
• Perform physical requirements as described in the Physical Requirements section

Education Qualifications
• High School or GED equivalent Required and
• Associate's Degree in related field required, equivalent work experience may substitute for education

Experience Qualifications
• Minimum 5 years of administrative assistant experience Required
• Minimum 2 years of healthcare experience strongly preferred
• Previous experience in Medical Staff Services (Medical Staff only) Preferred

Skills and Abilities
• Typically proficient level of administrative support and may include drafting reports, conducting research or data presentation.
• Demonstrates proficient knowledge of the business unit / department and product knowledge or processes.
• Exhibits proficient in Microsoft Word, Excel, and PowerPoint.

Children’s is the very best for kids and the very best for your career! At Children’s, we put YOU first so together, we can improve the life of every child!