Shared Asset Administrator

Job description

Supports organizational and enterprise-wide strategic initiatives through the development, coordination, and execution of annual operating and multi-year capital plans, including space, equipment, technology, service, and infrastructure investments and ensures alignment with organizational priorities, operational needs, strategic objectives, regulatory requirements, and financial constraints.
Works closely with administrative, operational, and clinical leadership to assess needs, prioritize investments, and balance operational demands with available resources.
Serves as a liaison between departments and enterprise stakeholders, including Finance, Facilities, Engineering, Information Technology, Legal, Supply Chain Management, and other internal and external partners.
Partners with Supply Chain Management to support sourcing, procurement, contract negotiations, and service agreements.
Coordinates the annual planning and budgeting activities for capital and operational initiatives, including identification of requirements, development of business cases, preparation of proposals, and presentation of recommendations to leadership and governance committees. Facilitates projects from concept through approval, implementation, and completion.
Develops and maintains policies, procedures, and processes related to asset management, capital planning, and operational readiness.
Has major responsibility for coordination of all equipment, space, technology, and infrastructure acquisitions, ensuring compliance with organizational standards and regulatory requirements.
Partners leadership and stakeholders to support development, review, and approval of proposals and initiatives through established governance processes.
Incumbent will gather requirements and inputs from multiple sources, define business objectives, translate objectives into discrete projects, build consensus, obtain buy-in and handle multiple projects while managing competing priorities within a complex matrixed organization.
Coordinates external design contractors and internal and external resources to support project planning, design, construction, implementation, and operational transition activities.
Develops and manages high-level project timelines, resources and cost estimates in a highly complex matrix organization including project plans, budgets, resource forecasts, and risk mitigation strategies.
Directly responsible for definition and sequencing of leading a team of multidisciplinary teams, technical specialists, consultants, contractors, and vendors in development of planning, design, procurement, implementation, and project execution.
Responsible for sequencing initiatives, monitoring progress, resolving issues, and ensuring successful delivery of organizational objectives.
This vacancy is not eligible for sponsorship/we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program
A bachelor's degree with a combination of directly related experience and education OR a master's degree in a Business, Engineering, Architectural, or Healthcare field and two years management experience with strong leadership, team building, and problem-solving skills as well as demonstrated ability to work collaboratively with multiple disciplines, i.e., physician, administrative, supervisory, and allied health staff.
Additional Qualifications:
Must have excellent communication, organizational and human relation skills.
Requires excellent decision-making and judgment capabilities.
Must have broad based knowledge of office support and computer systems along with spreadsheets, databases, statistics, software knowledge and installation, and accounting practices for budgetary responsibilities.
License and Certifications:
Clinical degree and licensure if applicable.
Project Management Professional (PMP) preferred.