Senior Medical Secretary

Job description

Position Summary
The Laboratory Senior Medical Secretary's primary responsibility is to maintain correspondence for the Pathologists in the reporting of results and the distribution of pathology slides and reports to the attending physicians and other laboratories and facilities. This role is also responsible for scheduling, maintaining appointments for any committee, departmental meetings and overseeing the daily operations of the pathology clerical office. In addition, this role is also responsible for the proper use of the pathology dictation system, maintaining all office policies and procedures, and acts as the secretary for the Administrative Director of the Laboratory.
Primary Position Responsibilities
• Arranges meeting rooms and catering as required for laboratory functions.
• Maintains the online policy and procedure files for the pathology office, entering updates and changes in a timely manner.
• Acts as a liaison for the laboratory for internal departments and outside the hospital, including any regulatory agencies.
• Assists in the filling of requests for patient's past medical records and/or pathology slides for outside consultation, following the appropriate protocol and HIPAA regulations.
• Assists with the transcription and editing of pathology and cytology reports as dictated by the pathologists having full knowledge of the pathology dictation system.
• Acts as the superuser and teacher for the pathology dictation system and the Soft pathology system.
• Performs Kronos duties and employee evaluations for the assigned employees in the department.

Qualifications
Minimum Education :
Required: High school Diploma
Preferred: Some post-high school training in the medical office field
Minimum Years of Experience (Amount, Type and Variation) :
Required: 2 years clerical experience
Preferred: 4 years in pathology office
License, Registry or Certification :
Required: None
Preferred: None
Knowledge, Skills and/or Abilities :
Required: Basic Microsoft Office and LIS computer skills; Basic office skills; medical terminology
Preferred: Experience in a pathology laboratory
Hunterdon Health is committed to providing a competitive benefit package to our employees. Benefit offerings vary based on status and may include but not be limited to medical, dental, vision, family forming, paid time off, tuition reimbursement, and retirement savings.
The hiring range listed is the potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement. When determining an applicant’s hourly rate and/or base salary, several factors may be considered as applicable (e.g., years of relevant experience, education, internal equity, and specialty).