Senior Fund Manager

Job description

Special Instructions to Applicants
Priority consideration will be given to active UC employees from any UC location or UCLA preferential rehires. External applicants may be considered if the applicant pool is not sufficient.
Department Summary
The Biology Group is comprised of three units: An academic & research unit, The Department of Ecology & Evolutionary Biology (EEB); an ecological reserve, The Stunt Ranch (Stunt); and the Computational & Systems Biology interdisciplinary program. Combined, EEB, Stunt & CaSB employ close to 250 people: Approximately 60 ladder rank faculty, 26 lecturers, 18 postdoctoral scholars, 80 graduate students, 21 career staff, 23 non-career staff and 21 emeriti faculty members.
Position Summary
Responsible for over $7 million in operating and extramural funds for Life Science's Biology Group, consisting of the Ecology & Evolutionary Biology Department and the Stunt Ranch: Applies theory and puts it into practice with in-depth understanding of the professional field; Independently performs the full range of responsibilities within the function; Possesses broad job knowledge; Analyzes problems/issues of diverse scope and determines solutions; Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies; Completes and approves transactions for signature by manager or other authorized institutional official; Works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards; Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors; Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; Serve as a resource to informally train and provide general guidance to 2 junior fund managers on the team in reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications
• 1. Thorough understanding of research administration guidelines of Federal and non-Federalsponsors supporting research and educational activities, preferably in a university environment. (Required)
• 2. Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specificpolicies, intellectual property policy, conflict of interest requirements, publication rights,application of indirect cost rates and other complex concepts in research administration. (Required)
• 3. Requires thorough knowledge in OMB circulars such as Universal Guidance, A- 21, A110 andprinciples of cost accounting standards, including allowability, allocability, and reasonableness,state, local, sponsor and institutional regulations, policies, and guidelines. (Required)
• 4. Experienced with all types of award mechanisms, including grants, contracts, subcontracts,cooperative agreements. (Required)
• 5. Proficiency in utilizing reports, queries, and pivot tables or similar experience using otherfinancial reporting tools. (Required)
• 6. Effective problem-solving skills and ability to utilize innovative strategies to identify andrecommend solutions. (Required)
• 7. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. (Required)
• 8. Knowledge of payroll and personnel regulations including impact of salary scales, merits, rangeadjustments. Knowledge of employee benefit regulations, leave accruals, summer salary policies,and a range of flexible salary options to meet appropriate fund source uses (Preferred)
• 9. Ability to perform complex financial analysis and customized reporting. (Required)
• 10. Willingness and demonstrated ability to embrace and consistently uphold the principles ofcommunity for a collaborative work environment. (Required)
• 11. Ability to interpret and apply university policies and procedures regarding purchasing, returngoods, travel, disbursements, inventory, and audits. (Required)
• 12. Ability to work in a fast-paced environment with overlapping deadlines and short lead times andmaintain a high level of attention to detail, and ability to work with a high degree of accuracy andfollow-through. (Required)

Education, Licenses, Certifications & Personal Affiliations
• Bachelor's Degree In related area and /or equivalent experience / training (Required)

Special Conditions for Employment
• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule
As needed to meet operational needs
Union/Policy Covered
RP-Research and Public Service PR
Complete Position Description
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Research%20Administrator%203%20RP%20(TBD_1000585)
Responsible for over $7 million in operating and extramural funds for Life Science's Biology Group, consisting of the Ecology & Evolutionary Biology Department and the Stunt Ranch: Applies theory and puts it into practice with in-depth understanding of the professional field; Independently performs the full range of responsibilities within the function; Possesses broad job knowledge; Analyzes problems/issues of diverse scope and determines solutions; Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies; Completes and approves transactions for signature by manager or other authorized institutional official; Works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards; Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors; Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; Serve as a resource to informally train and provide general guidance to 2 junior fund managers on the team in reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.