Senior Executive Assistant

Job description

Are you an experienced administrative professional who thrives in a fast-paced executive environment? University Health is seeking a highly organized, detail-oriented Executive Administrative Assistant to provide critical support to senior leadership within our Strategic Planning department.
In this influential role, you will serve as a trusted administrative partner, helping coordinate key organizational initiatives, supporting executive operations, and assisting with board-related activities that help shape the future of healthcare in our community.
What You'll Do
• Provide skilled and efficient administrative support and office management assistance for a senior member of the Executive Staff.
• Manage calendars, business records, payroll deadlines, travel arrangements, expense reports, office correspondence, and supply budgets.
• Coordinate and support Board meetings, public hearings, facility tours, and visits from public officials and community leaders.
• Record proceedings of public meetings and maintain historical records related to Board activities, policy issues, licensure, and long-range planning.
• Support the Policy Review Committee and oversee administrative activities associated with the development and implementation of system-wide policies.
• Serve as a resource for patients, families, and staff by assisting with customer service and patient satisfaction concerns.
• Protect confidential information and exercise sound judgment in all interactions.
• Assist with office process improvement initiatives and provide guidance on standard business software, electronic mail systems, and computer-based calendars.
• Collaborate with employees, physicians, Board members, public officials, and community stakeholders while maintaining the highest standards of professionalism and customer service.

Qualifications
Required Education & Experience
• Two years of college education or business school.
• At least seven years of experience in secretarial positions.

Preferred
• Bachelor's degree in Business, Management, or a related field.
• Experience in a hospital/medical and/or local government environment.

Required Skills
• Exceptional organizational skills and attention to detail.
• Ability to prioritize responsibilities and meet deadlines in a dynamic environment.
• Ability to type 80 words per minute .
• Expert-level knowledge of computer business software and standard office technology.
• Strong communication, diplomacy, and interpersonal skills.
• Ability to maintain confidentiality and exercise mature judgment and discretion.
• Must read, write, and speak English.
• Ability to read, write, and/or speak Spanish is desirable.