Senior Administrative Assistant

Job description

The Senior Administrative Assistant is responsible for the day-to-day administrative tasks of the Department of Biochemistry and Molecular Biology, the Chair, and Senior Department Administrator II. Under the direction of the Department Chair and Senior Department Administrator II, the Senior Administrative Assistant is responsible for maintaining the calendar of the department and Chair, maintaining accurate curriculum vitaes, website management, and coordinating and participating in federal grant preparation and reports for federal grant projects and grant applications submitted by the Chair or on behalf of the department. The incumbent also supports various faculty affairs functions including coordinating travel, seminars and group meetings, Personnel and Honors matters and faculty recruitment.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY:
• Strong interpersonal, oral and written communication skills
• Ability to interact effectively and courteously with individuals of varied cultures and levels both inside and outside the University
• Ability to maintain confidentiality in all matters
• Ability to establish work assignment priorities and perform duties without immediate or constant supervision
• Ability to work independently or as part of a group
• Working knowledge of various word processing, spreadsheet, and various standardized software and university applications
• Ability to use Interfolio to process P&H committee documents
• Ability to perform the essential duties of the job required, including the ability to make campus deliveries and to lift light packages.

REQUIRED EDUCATION AND EXPERIENCE:
• High School Diploma or equivalent
• Three years of administrative secretarial experience

PREFERRED QUALIFICATIONS:
• Previous work experience in an academic office

REQUIRED BACKGROUND CHECK, PHYSICAL, AND DRUG SCREENING FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:
Selected candidates must complete and pass a background check and an occupational health screening as a condition of employment. For identified jobs, a drug screening will also be required. The background investigation, required occupational health screening, and any required drug screening will be conducted after a conditional employment offer has been extended.