Scheduling Assistant

Job description

Summary
This position is involved with all aspects of OR scheduling and recording OR postoperative data.
Responsibilities
(40%)* Schedules surgical cases according to department policy, reschedules and moves procedures as necessary to improve efficiency and utilization, relays changes to physicians, physician offices, supervisor, and other departments as necessary.
(40%)* Register surgical patients upon arrival for their procedure.
(10%)* Collect/tabulate/report on specific daily data related to surgery, including posting of monthly statistics.
(10%)* Inputs and maintains the monthly surgery, monthly call schedule in the electronic communication system.
OTHER DUTIES AND RESPONSIBILITIES:
Prepares daily posted call schedule for OR, Anesthesia and PACU.
Continually updates OR schedule; revises, reprints and distributes.
Records major and minor surgery counts and times, separates weekend cases.
Works collaboratively with surgical services staff and ancillary departments regarding the operating room schedule.
Receives, tracks, and files pre-procedure communication form (PCF).
Other duties as assigned.
Certifications and Licensures
Required Education
Education: High School Diploma or GED
Equivalent Experience:
Education Specialization:
Other Information
EXPERIENCE, TRAINING AND SKILLS:
Two years health care experience and medical terminology are preferred.
Interpersonal skills needed to communicate successfully with individuals and interact with people at all levels to communicate ideas and concepts in a clear and understandable manner.
Office Excel & Word experience. Procedure scheduling software experience preferred.
MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:
Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.
Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.
Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.
Overall vision and hearing is necessary with or without assisted device(s).
Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.
Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.
Ability to handle multiple tasks, get along with others and work independently.
Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.
Physical Demand Level: Sedentary. Must be able to occasionally (0-33% of the workday) lift or carry 0-10 lbs.