Residency Program Assistant

Job description

Residency Program Assistant
Reports to the CFMR Educational Director, CFMR Program Coordinator
Job Type: Full-time
Background: Cahaba Medical Care Foundation is a community health center providing medical, pharmacy, dental, and behavioral health services to diverse underserved communities in Jefferson, Bibb, Perry, Chilton, and Wilcox counties. We are a Level 3 Patient-Centered Medical Home and Joint Commission accredited organization, committed to increasing integration and coordination of behavioral health and primary care. This is an exciting, fast-paced practice with a strong mission and commitment to providing high-quality care.
Residency Program Assistant
Reports To: Residency Program Manager
Position Overview:
Join our Graduate Medical Education (GME) team as a Residency Program Assistant and play a key role in keeping our residency program running smoothly. You’ll support program leadership, faculty, and residents with scheduling, events, credentialing, and daily operations—making a real impact on medical education and patient care. This is a fast-paced, collaborative role with opportunities to grow within the GME team.
What You’ll Do:
• Manage calendars, meetings, travel, and events for program leadership and faculty.
• Coordinate residency program activities, including didactics, special projects, and supply needs.
• Assist with resident credentialing and scheduling in Athena and CallMyDoc.
• Prepare reports, presentations, and correspondence for internal and external stakeholders.
• Organize and maintain digital files and records for easy access and compliance.
• Support ad hoc projects and department initiatives as assigned.
• Occasionally travel to other sites for meetings or events.

What We’re Looking For:
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and problem-solving abilities.
• Proficiency with Microsoft Office, Google Workspace, Zoom, and Adobe.
• Self-starter who can take initiative, follow through, and work independently.
• Flexible, reliable, and eager to contribute to team success.

Qualifications:
• Associate Degree in Administrative Assistance, Business Administration, Management, or related field or 2+ years of administrative experience.
• Experience supporting multiple team members or a fast-paced office environment is a plus.