Project Manager, Dental (Part-Time)

Job description

Description
POSITION SUMMARY
The Part-Time Dental Project Manager will lead the development, implementation, and monitoring of a dental blood pressure screening and patient follow-up initiative. The goal of this project is to ensure blood pressure is consistently obtained and documented at each dental appointment, identify patients who may benefit from medical follow-up, and create a reliable process for communication between the dental clinic, patients, and their Primary Care Provider (PCP).
REPORTING RELATIONSHIPS
The Project Manager will work closely with dental leadership and staff to develop standardized workflows, provide staff training, monitor compliance, and track patient outcomes.
ESSENTIAL JOB DUTIES AND FUNCTIONS
1. Blood Pressure Screening & Documentation
• Develop and implement a standardized process for obtaining and documenting a patient's blood pressure at each dental appointment .
• Educate dental staff on the importance of accurate blood pressure screening and documentation.
• Monitor compliance with blood pressure documentation and identify opportunities for improvement.
• Work with dental leadership to address workflow barriers and improve consistency across dental locations.
• Assist in developing appropriate procedures for notifying the dentist/provider when blood pressure readings require additional attention.

2. Patient PCP Follow-Up Card
• Create a simple, patient-friendly Blood Pressure Follow-Up Index Card that can be provided to patients when PCP follow-up is recommended.
• Include space for the patient's blood pressure readings, date of dental visit, and recommended follow-up with their PCP.
• Develop a standardized process for dental staff to complete and provide the card to appropriate patients.
• Train all applicable dental staff on when and how to use the card.
• Ensure the process supports patient education while remaining within the dental team's scope of practice.

3. Staff Training & Education
• Develop and conduct staff education related to:
• Proper blood pressure measurement procedures.
• Accurate documentation in the patient's dental record.
• Recognizing when a reading should be brought to the attention of the dentist/provider.
• Providing the patient with the PCP follow-up card.
• Documenting that follow-up information was provided to the patient.
• Provide refresher education as needed based on audit findings and identified gaps.

4. Patient Outcome Tracking
• Develop a simple tracking system to monitor patients who receive a recommendation for PCP follow-up.
• Establish measurable outcomes, such as:
• Number of patients screened.
• Percentage of dental visits with blood pressure documented.
• Number of patients receiving a PCP follow-up card.
• Number of patients who report completing PCP follow-up.
• Changes in blood pressure readings when patients return for subsequent dental visits.
• Provide periodic reports to dental leadership demonstrating progress, opportunities, and overall program effectiveness.
• Identify trends and recommend workflow improvements based on collected data.

5. Quality Improvement
• Conduct periodic audits of blood pressure documentation and patient follow-up processes.
• Identify barriers to consistent screening, documentation, and follow-up.
• Develop and implement quality improvement strategies to increase compliance and patient engagement.
• Collaborate with dental and medical leadership to support integration between dental and primary care services.

Requirements
• High school diploma or equivalent required, bachelor’s degree in health related field preferred.
• Experience in dental, healthcare, project management, quality improvement, or a related field preferred.
• Strong organizational and communication skills.
• Ability to develop workflows, training materials, and tracking tools.
• Ability to analyze data and communicate outcomes to leadership.
• Experience working in a dental or healthcare environment is preferred.

Success Measures
Success in this position will be demonstrated through:
• Increased consistency of blood pressure screening and documentation at dental visits.
• Successful implementation and staff adoption of the PCP follow-up card.
• Increased patient awareness of the importance of PCP follow-up.
• Development of reliable patient outcome tracking.
• Demonstrated improvement in program metrics through ongoing quality improvement.