Project Coordinator - Nursing PEACE Program - Atlantic Health

Job description

Atlantic Health (AH) is seeking a full-time Program Manager to support the H1B Department of Labor (DOL) Nursing Expansion Grant known as the Pathways to Ensure Access to Clinical Excellence in Nursing (PEACE) Program.
This is a grant funded position through May 2028.
Essential Responsibilities:
• Track and maintain PEACE Program documents, policies, flyers and other supporting program documents.
• Facilitate and schedule all PEACE Program. Meetings and develop and maintain meeting minutes.
• Compile data for the PEACE Grant Quarterly Performance Reports (QPR) and Quarterly Narrative Report (QNR) Report.
• Once finalized, upload the QPR and QNR into the Workforce Integrated Performance System (WIPS).
• Maintain the PEACE Program webpage on the Compass.
• Correspond with and support the PEACE Program employer, academic, and community partners to ensure timely and accurate time and effort reporting.
• Maintain documents on the AH PEACE Program Teams site.

Operational Responsibilities:
• Facilitate calendars for all essential PEACE Program meetings and initiatives.
• Create requisitions and payment follow through for all PEACE Program contracts including subaward payments, contracts, and invoices.
• Schedule meetings, room reservations, food ordering, notifications, etc. for the PEACE Program team meetings and events.
• Prepare executive level communication, prepare meeting agendas, prepare PowerPoint presentations, maintain minutes, and develop triggers for all essential follow-up items.
• Support travel arrangements: flights, hotels, conference registration, transportation, etc. for PEACE Team as needed.
• Maintain an organized general office, mail, and supply ordering – create filing mechanism
• Participate in all DOL H1B Nursing Expansion trainings and essential events.
• Prepare all time and effort documents, invoices and attestations ensuring all signatures are obtained and scanned to Atlantic Center for Research (ACR) Financial Analyst.
• Ensure all DOL PEACE documents are maintained both electronically and a paper backup.
• Expedite expense reimbursement and check requests.
• Maintain RedCap database and upload into WIPS quarterly ensuring data is reviewed and errors corrected prior to upload.
• Prepare Time and Effort excel timesheets monthly, distribute, collect, review and revise, as needed, and obtain signatures.
• Manage grant budget ensuring accurate and timely monthly invoices.
• Communicate with ACR to ensure compliance with all grant regulatory policies and procedures.

Education
• Bachelor’s degree required. (Health Science, Data Management, Public Health)
• Master’s degree preferred

Relevant Experience
• Strong work tenure: 3-5 years of experience supporting health systems project work.
• Proficient in Microsoft Office (Outlook), Teams, Word, Excel, and PowerPoint), Vizio, Adobe Acrobat, GANTT, database management, and Social Media.
• Ability to learn and utilize advancing technology, including artificial intelligence.
• Ability to demonstrate service centric behaviors.
• Strong interest in understanding the workflow and deliverables of a DOL nursing grant within a large healthcare system.
• Ability to maintain confidential and sensitive information.