Project Coordinator - IMPACT 307

Job description

Join Our Campus Community!
Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
• Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs .
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming , we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary .
JOB TITLE:
Project Coordinator, IMPACT
JOB PURPOSE:
The position provides comprehensive administrative and operational support for the University of Wyoming's Innovation and Economic Engagement and IMPACT 307 business incubator. The position serves as the point of coordination for entrepreneurs, university partners, external stakeholders, and office operations in IMPACT307, UW’s startup incubator in Wyoming Technology Business Center. The position is responsible for maintaining the administrative systems for IMPACT307. Responsibilities include client administration, financial and purchasing support, event logistics, scheduling, records management, communications, facility coordination, and data collection. Working closely with the Director of Innovation and Economic Engagement ensures that programs, facilities, and services are delivered efficiently, professionally, and in accordance with university policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Coordinate administrative, operational, and programmatic activities for Innovation and Economic Engagement and IMPACT 307, supporting entrepreneurship, innovation, and economic development initiatives.
• Serve as a primary point of contact for clients, tenants, university personnel, external partners, and visitors, providing customer service, facilitating communication, and supporting daily operations.
• Manage client and tenant services, including onboarding, agreements, occupancy tracking, facility access, support services, and related records to ensure compliance and reporting requirements are met.
• Coordinate business support functions, including purchasing, invoicing, reimbursements, budget tracking, and data management functions and program reporting.
• Plan and coordinate meetings, events, workshops, training programs, stakeholder visits, and community engagement activities, including scheduling, communications, travel, registrations, facilities, technology, and event materials.
• Support outreach, marketing, and communications efforts through database management, promotional materials, website updates, and public-facing information.
• Coordinate facility operations, including space scheduling, inventories, access management, tenant transitions, and related documentation.
• Works collaboratively with the building manager in interacting with the UW Operations for maintenance requests.
• Collaborate with university departments, community organizations, industry partners, and other stakeholders to support programs, services, and strategic initiatives.
• Provide administrative support to leadership through reports, presentations, correspondence, meeting materials, special projects, and other related assignments, while exercising sound judgment and maintaining confidentiality.

COMPETENCIES:
• Collaboration
• Developing Organizational Talent
• Formal Presentation Skills
• Individual Leadership
• Judgment
• Quality Orientation

MINIMUM QUALIFICATIONS:
Education: Bachelor’s degree in a related field or equivalent combination of education and experience
Experience: 1 year work-related experience
Experience Evaluation
Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.
Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.
DESIRED QUALIFICATIONS:
• Experience working in higher education, entrepreneurship, economic development, business incubation, or a similar environment.
• Experience with University of Wyoming administrative systems and processes.
• Experience with event planning and program coordination.
• Experience with budgeting, purchasing, and financial administration.
• Experience maintaining databases or CRM systems.

REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
• Cover letter
• Resume or C.V.
• Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

WORK LOCATION:
On-Campus : This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.
WORK AUTHORIZATION REQUIREMENTS:
The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected] .
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website .
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/