Program Manager I (Medical Scientist Training Program) - Neurosciences

Job description

Description
The MSTP Program Manager provides high-level program management for the Medical Scientist Training Program (MSTP) , Mount Sinai’s MD-PhD program, with primary responsibility for admissions and recruitment, student milestones and success, student onboarding and transitions, community programming, communications and publications, data and process improvement, financial administration, and T32 data and reporting.
Working closely with the MSTP Administrative Director, MSTP Coordinator, faculty leadership, students, and institutional partners, the Program Manager leads the planning and implementation of major program initiatives and manages complex, recurring program functions. The Program Manager develops program processes and resources, coordinates multiple stakeholders, monitors progress and outcomes, and identifies opportunities to strengthen program operations and the student experience.
The Program Manager serves as a key student-facing administrative resource and works closely with the MSTP Coordinator, providing functional direction on shared projects and overseeing operational implementation within the Manager's areas of responsibility.
Responsibilities
• Manage the MD-PhD application screening, interview, and admissions decision release process, including workflows, assignments, scheduling, interviewer participation, applicant communications, and virtual interview programming.
• Serve as a primary program resource for Admissions Committee members and student volunteers, providing guidance, training, resources, and ongoing support, and recruit and prepare students to participate in admissions and recruitment activities.
• Translate program recruitment priorities into outreach programming, content and messaging, and represent the MSTP at national conferences, webinars, fairs, and other events.
• Manage systems and processes for tracking MD-PhD student progression, academic requirements, Individual Development Plans, course registration, and other program milestones across all phases of training.
• Serve as a key student-facing administrative resource for program requirements, milestones, academic transitions, and administrative processes, connecting students with appropriate faculty and institutional resources as needed.
• Lead student onboarding from matriculation through New Student Orientation and coordinate programming and resources that support students through major transitions between the medical school and PhD phases of MD-PhD training.
• Develop and oversee academic, professional development, clinical, community-building, and student engagement programming, including the annual MSTP Retreat and other major program initiatives, while overseeing logistical implementation by the MSTP Coordinator.
• Lead program communications and publications, including reintroducing and managing the MSTP newsletter, developing and updating the program brochure and other promotional materials, and contributing substantively to the Annual MSTP Report.
• Manage program data, dashboards, trackers, surveys, and other systems supporting admissions, student milestones, programming, assessment, and decision-making; analyze data and feedback to identify opportunities for program and process improvement.
• Manage trainee and program data and reporting workflows supporting the MSTP T32 training grant, annual RPPR, and competitive renewal, ensuring required information is complete, accurate, and organized in support of the Administrative Director’s oversight.
• Manage day-to-day financial administration for assigned program activities, including purchase orders, reimbursements, invoices, and related financial transactions within established budget parameters.
• Collaborate with MSTP leadership, GSBS, Medical Education, faculty, students, alumni, and other institutional partners to coordinate program initiatives and support alignment across the MD-PhD training continuum.
• Provide functional direction and work coordination to the MSTP Coordinator on shared projects and initiatives, translating program priorities into workflows, timelines, responsibilities, and deliverables and overseeing operational implementation.
• Performs other related duties.

Qualifications
• Bachelor's degree or greater preferred, or a combination of applicable experience and education
• 3+ years' experience (5 preferred), managing and administrating program activities for assigned area.
• Highly preferred: At least four years of progressively responsible experience in higher education, academic medicine, graduate or medical education, admissions, student affairs, program management, or a related field.
• Demonstrated experience independently managing complex programs and projects involving multiple stakeholders.
• Strong project management, organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills and the ability to work effectively with students, faculty, senior leadership, and institutional partners.
• Experience with admissions, recruitment, student progression, academic programs, student affairs, or program development strongly preferred.
• Experience managing student tracking systems, program data, or process improvement initiatives preferred.
• Experience with financial administration, purchasing, reimbursements, or institutional financial processes preferred.
• Proficiency with Microsoft Office, Google Workspace, Airtable, survey platforms, and other project management and productivity tools.

Employer Description
Strength through Unity and Inclusion
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
Equal Opportunity Employer
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $64526.72 - $105000 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.