Medical Education Coordinator

Job description

Provides professional high level administrative support to the Internal Medicine Department. Responsible for coordinating the undergraduate medical student and physician assistant student programs, as well as all types of student shadowing and observerships. Acts as liaison between preceptors, medical students, physician assistant students, and various clinical departments. This position utilizes professional communication and interpersonal skills to establish and maintain cooperative relationships with physicians, students, residents, allied health professionals, and hospital staff. Provides cross-coverage for other staff within the department.
Salary Range:
$44,138.00 - $66,186.00
• Screens, refers, and intercedes as appropriate, incoming calls/visitors to the department to facilitate accurate and efficient departmental communication
• Schedules appointments, meetings and interviews
• Orders office supplies
• Assists in gathering content for departmental website and marketing materials
• Assist in preparing documents for accreditation surveys
• Type correspondence, letters, minutes, policies and procedures, newsletters, etc.
• Assist in preparing/collecting documents for student/resident onboarding and orientation
• Provide support to coordinators when planning department events and/or meeting set ups
• Collect and track evaluations
• Attend meetings, prepare agendas, provide minutes and maintain didactic materials in a professional and timely manner
• Generate and track all supporting documents needed for agreements; draft agreements as needed
• Performs other duties, as assigned to promote the efficient functioning of Academic Affairs
• Coordinate medical students, PA students, advanced practitioners, student shadowers, and observerships.
• Student credentialing and on-boarding processes
• Student schedules: Monitor, track and document evaluation forms
• Associate’s Degree Required
• Bachelor’s Degree preferred in Business Management, Communications, Education or related field.
• Minimum of 2-5 years experience in coordinating a student training program, or a program requiring similar skills, preferred.
• Knowledge of accreditation standards pertinent to the student programs.
• Ability to function well independently and within a team.
• Intermediate knowledge and experience of set-up and troubleshooting of audiovisual and teleconferencing equipment.
• Intermediate skills in negotiating student agreements, preferred.
• Self-directed and self-motivational skills with strong attention to detail.
• Ability to manage multiple priorities and to manage projects from initiation to completion within prescribed schedules and utilization of resources.
• Excellent verbal/written communication and organizational skills.
• Mature attitude and judgment; responsible; professional demeanor and appearance, patient and flexible.
• Advanced knowledge of Microsoft Office suite applications to include Word, PowerPoint, Excel, Outlook and willingness to learn new programs.
• Flexible schedule required to attend events/meetings in the early morning or in the evening, as well as travel to school campuses for multiple day events.