Material Procurement Specialist II

Job description

Job Title & Specialty Area: Material Procurement Specialist II
Department: Engineering
Location: Dallas, TX
Shift: M-F 8A-4:30P
Job Type: On-Site
Why Children's Health?
At Children's Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal.
Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being.
Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.
Summary:
The Materials Procurement Specialist II is a valued position for the Procurement Team of Engineering at Children's Health Systems of Texas (CHST). This individual will contribute to all aspects of the rapid flowing Procurement Program, which applies to Dallas & forty-eight off-site campuses. As a team player, it is the shared responsibility of the Procurement Specialists to cost-effectively maintain the inventory of Engineering to ensure, that the department has the appropriate supplies, tools, parts, and equipment needed to create a safe and functioning environment for patients and staff. This specialist is also responsible for maintaining detailed records of what has been distributed to all Engineering personnel, to monitor the frequency of use for accountability, and inventory replenishment. Furthermore, The Materials Procurement Specialist must also simultaneously monitor the multi-million dollar engineering materials budget, making certain that all Purchase Orders for materials & outside services are properly processed, paid and closed; while maintaining detailed records of all expenses for creating monthly reports.
Responsibilities:
• Maintaining Inventory: The primary responsibility of the Procurement Team is to ensure that Engineering has the parts, supplies, tools, and equipment needed to keep Children’s Hospital facilities operating at safe capacities. The Materials Procurement Specialist II must be familiar with the on-hand inventory, identifying high frequency moving items, and the keeping of appropriate stock levels maintained. The equipment and supply area must be kept organized, labeled, and sectioned to accommodate each division within the department, so that parts and supplies can be found easily and quickly. These departmental divisions include Electricians, Plant Operators, Painters, Lock Smiths, and Maintenance Mechanics; for the main campus, and 48 offsite locations.
• Maintaining Tools and Equipment: The Procurement Specialist II must contribute to maintaining the tools and equipment for Engineering. Tools and equipment that are used for check out & return need to be inventoried and checked weekly, to ensure that they are functioning safely for use; this is for any possible emergency that may occur. This individual must make sure that Tools loaned out to employees are returned in a timely manner, and in good condition. When issued tools become damaged or lost, (discuss with supervisors as needed) replacement tools must also be kept on-hand at all times to allow operations to continue seamlessly without delay. Damaged or lost equipment must be repaired or replaced as soon as possible. For tools that are permanently assigned to an Engineering employee at the time of hire, the Procurement Specialist must ensure that they are documented and returned upon the day the employee is no longer with the company.
• Research: A major responsibility of this position is reviewing all purchases to ensure that specific standards are met for product quality, price, availability, and lead times for delivery. The procurement Specialist II must thoroughly research all parts, supplies, tools, and outside services that are needed, to guarantee good quality that is also cost effective. This involves contacting manufactures, and appropriate vendors to determine which ones have the most cost effective pricing, with the most suitable E.T.A. It is essential for the Procurement Specialist to be familiar with our main vendors, their products, and the dependability of their service. This person must utilize good communication with the requesting Engineers to gain a full understanding of all parts being requested to order, what they are needed for, why they are needed, and determining which parts will be needed again. This type of research is important for building the inventory, and reducing the possibility of errors that lead to return procedures. The Procurement Specialists will utilize their researching for comparing bids, and will know if they are comparing apples to apples, or not.
• Placing Orders: After proper research, before an order can be placed, it is the Procurement Specialist II’s responsibility to make certain that an order has been approved by the requestor’s Supervisor/Manager, and the Engineering director. To place the order, this Specialist will need to be familiar with the Lawson ordering system to submit requistions, and become and expert at navigating the program. This individual will need to be familiar with Children’s expense codes, so that the correct Engineering budgets for the accounting companies and accounting locations are being used. It is also important for this Specialist to become familiar with Children’s Buyers within the Supply Chain, to know which person is the right person for communicating special orders, and stat orders. For stat orders, the Procurement Specialist must make all of the proper phone calls, and emails to both buyers and vendors, bringing attention the high priority to everyone that may be involved. This individual must know that communication (with Departmental Managers, Supervisors, support personnel, vendors, and the supply chain) is vital when placing these types of orders. All Requisitions that are placed in Lawson, must be entered in the Procurement expense database for tracking the order, and monitoring the Engineering budget.
• Tracking Orders & Shipments: The Materials Procurement Specialist II must constantly track all orders that been placed to ensure that they are being processes smoothly. This involves having good communication with the buyers and vendors, confirming when vendors have received Purchase Orders, and ensuring that all orders are moving forward. This helps establish and an accurate E.T.A. If orders become delayed, it is important that the Procurement Specialist II communicate with the requesting employee, giving them status updates as they develop until the item is received.

WORK EXPERIENCE
• At least 5 years Job related experience required

EDUCATION
• High school diploma or equivalent required; additional training beyond high school required
• Four-year Bachelor's degree or equivalent experience preferred

LICENSES AND CERTIFICATIONS
• CPM/CPSM Certification preferred
• DAU Purchasing Level One or Two preferred

A Place Where You Belong
We put our people first. We welcome, value, and respect the beliefs, identities and experiences of our patients and colleagues. We are committed to delivering culturally effective care, creating meaningful partnerships in the communities we serve, and equipping and developing our team members to make Children’s Health a place where everyone can contribute.
Holistic Benefits – How We’ll Care for You:
• Employee portion of medical plan premiums are covered after 3 years.
• 4%-10% employee savings plan match based on tenure
• Paid Parental Leave (up to 12 weeks)
• Caregiver Leave
• Adoption and surrogacy reimbursement

As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.