Manager of Business Affairs

Job description

Overview
Manager of Business Affairs - Organ Procurement Department
• Work Style: Onsite and Field base
• Location: Gainesville, FL (The role does require travel around Northern Region of Florida: Gainesville, Jacksonville, Tallahassee and Pensacola)
• FTE: 1.0FTE (40hrs/week)

Responsible for supervision of three clerical staff inclusive of one administrative assistant and two administrative secretaries. In charge of contract management for approximately 100 agreements and contracts LifeQuest has with hospitals and vendors. Provides business management support to the executive director, medical director, an assistant executive director to include such things as governing and advisory board meeting preparations, budgetary responsibilities, routine audits, creation of PowerPoint presentations and literature review, working with the service area district medical examiners offices, and working with the 70+ hospitals with whom LifeQuest has an agreement to acquire electronic medical record access to all staff at LifeQuest who need it, etc. Leads quality assurance performance improvement (QAPI) initiatives and plays a key role in the continuous quality improvement committee for updates to the initiatives and strong documentation of all quality activities. Responsible for applications and preparations for licensure (AHCA), certification (CMS), OPTN/UNOS surveys, FDA surveys, accreditation (AOPO), and keeps LifeQuest in a survey-ready mode.
Responsibilities
Key Responsibilities
• Provide operational and business affairs oversight for an organ donation organization serving more than 70 hospitals throughout North Florida, including support across a multi-county service area.
• Manage the day-to-day business operations of the department, ensuring efficient administrative and operational processes that support the organization's mission.
• Direct and indirect supervision of business management and clerical staff at LifeQuest.
• Oversee administrative functions such as scheduling, office operations, telecommunications, records management, and staff support services.
• Support organizational readiness for regulatory inspections, accreditation reviews, and quality audits.
• Manage vendor relationships, contracts, and service agreements to ensure compliance with organizational policies and regulatory standards.
• Coordinate procurement and inventory management of office supplies, equipment, and operational resources to maintain uninterrupted business operations.
• Collaborate closely with Accounting, Finance, and Executive Leadership to support budgeting, financial management, reporting, and strategic initiatives.
• Monitor operational effectiveness and implement process improvements to enhance efficiency and compliance.

Qualifications
Minimum Education:
Bachelor’s degree in business administration, healthcare management or finance.
Equivalent education and/or equivalent experience in an organ procurement organization with project management duties similar to those listed throughout the job description maybe substituted for degree.
Experience Requirements: Two (2) years business management experience within an organ procurement organization.
Must demonstrate working knowledge of word processing, spreadsheet development, PowerPoint, power BI, web-based database applications, and PeopleSoft accounting software.
This position requires multitasking and business acumen, therefore requires a candidate with initiative who can work autonomously with minimal direction from others.
Preferred Requirements: Familiarity with generally accepted accounting principles (GAAP).
Prior experience within Organ Procurement.
Motor Vehicle Operator Designation:
Will operate vehicles for an assigned business purpose as a “non-frequent driver”.
Minimum Education:
Bachelor’s degree in business administration, healthcare management or finance.
Equivalent education and/or equivalent experience in an organ procurement organization with project management duties similar to those listed throughout the job description maybe substituted for degree.
Experience Requirements: Two (2) years business management experience within an organ procurement organization.
Must demonstrate working knowledge of word processing, spreadsheet development, PowerPoint, power BI, web-based database applications, and PeopleSoft accounting software.
This position requires multitasking and business acumen, therefore requires a candidate with initiative who can work autonomously with minimal direction from others.
Preferred Requirements: Familiarity with generally accepted accounting principles (GAAP).
Prior experience within Organ Procurement.
Motor Vehicle Operator Designation:
Will operate vehicles for an assigned business purpose as a “non-frequent driver”.