HR Associate-Human Resources

Job description

You belong at Union!
The Human Resources Department at Union Health is looking for team members for the Terre Haute campus. We are looking for individuals who are compassionate, fully committed to providing the highest quality health care experience and dedicated to supporting their team who work in a fast-paced environment. The Human Resources at Union manages many duties such as: talent development, compensation, employee benefits, training and development and employee relationships. Human Resources help providing organizational structure and the ability to meet business needs by effectively managing the employee lifecycle.
Join us as we provide compassionate service and high-quality care to the Wabash Valley Communities. We are committed to helping you find a role that recognizes your interests, expertise, and talent and helping you achieve your long-term career goals and aspirations. At Union, you’ll experience an inclusive environment in which you are empowered to be your best self every day.
In addition to competitive pay, Union co-workers enjoy:
• Part-time and Full-time schedules
• Comprehensive Benefits
• Paid Time Off starting day one.
• Tuition reimbursement up to $5,250 each year.
• Career Paths
• Success Sharing
• 403b Retirement Employer Match.
• Much More!

Be part of an organization that is dedicated to your work-life balance, career, growth, and development. Union Health, U Matter and U Belong .
How can we help? Call us at 812-238-7827 or email us at [email protected]
HR Associate Essential Job Duties:
1.Anticipates activity flow in the office. Organizes individual work schedules in a systematic manner, taking into consideration priorities identified by the staff in the Human Resources Department.
a.Exercise good judgment and discretion when communicating with applicants, employment inquires, answering telephone and walk-in traffic.
b.Recognizes the importance of Human Resources information confidentiality.
c.Assists applicants with online application process.
d.Enters New Hires information to Lawson including Pay, Tax and I9 information
2.Assesses priorities regarding applicants, appointments, typing communications, etc.
3.Performs designated activities including personal computer and various other office equipment.
a.Proficient in Lawson Software, ImageNow, and word processing software.
b.Screens calls,and communicates appropriate information.
c.May draft and prepare letters, memos and correspondence.
d.Exercises tact and diplomacy and exhibits professional conduct in dealing with co-workers and the general public.
e.Adjusts well to flexible schedule.
4.Performs back-up duties as requested, i.e., pulls files forwards information, facilities transfer or files.
5.Assists CHRO of HR upon request as well as HR Manager-Acquisition.
6.Knowledgeable regarding hospital policy, procedures, and general information.
a.Exercises tact and diplomacy when greeting people and answering phones.
b.Attends seminars and workshops as requested.
c.Performs all other duties as assigned.
7.Responsible for opening front office and relief of front office staff including: PR sign-ups, and phones.
8.Maintains co-worker records with updated information and scans all documents pertaining to the co-worker's personnel records.
a.Maintains and moves documents to Image Now from the HR evaluation shared email.
b.Documents include but not limited to:
1.Benefits paperwork
2.New hire documents
3.Disciplines
4.Competencies
5.Miscellaneous HR documents.
9.Performs all functions of front desk.
10.Picks up and distributes mail for HR department, orders supplies for department.
11.Tracks earnings of employee-sponsored fund-raising events.
a.Basic personal computer, and various other office equipment.
b.Sorts and distributes incoming mail and other documents.
c.Answers telephone, screens calls and communicates appropriate information
d.Exhibits professional conduct in dealing with co-workers and general public,
e.Recognizes the importance of confidentiality as it relates to co-worker files and information received in the Human Resource Department.
f.Responsible for all filing received in the Human Resource Department.
12.Maintains contract employment documents and be the liaison to ensure onboarding process for contract personnel are done timely and accurately.
13.Schedule events atrium/7th St bypass.
14.Copy files for attorney request.
15.Facilitate co-worker name changes
Education, Training & Experience
1.Excellent computer skills utilizing various software packages. Typing skills at 50 wpm necessary.
2.Course work in secretarial science or equivalent education of experience.
3.Must meet and deal successfully with a wide variety of people.
4.Must be accomplished in written and verbal business communication.
5.At least one (1) yr secretarial experience.
6.Flexible to meet the demands of the department.
Please note that the salary information provided on the career site for this position opening may not necessarily reflect the accurate compensation associated with the role.
We encourage candidates to inquire further and engage in direct communication with Union Health for comprehensive salary details.
As an EOE/AA employer, Union Hospital, Inc. will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, national origin, protected veteran or disability status.