Home Health - Administrative Assistant

Job description

Why Beebe?
Become part of the Beebe team - an inclusive team positioned in a vibrant, coastal community. Enjoy a fulfilling career as you support the health of our patients and a team focused on excellence.
In addition to competitive compensation and wellness benefits (medical, dental, vision, and prescription) Beebe Healthcare also offers:
• Sign-on and Referral Bonuses for select positions
• Tuition Assistance up to $5,000
• Paid Time Off
• Long Term Sick accrual
• Employer Contribution Plan
• Free Short and Long-Term Disability for Full Time employees
• Zero copay for drugs on prescription plan for certain conditions
• College Bound 529 Savings Plan
• Life Insurance
• Beebe Perks via WorkAdvantage
• Employee Assistance Program
• Pet Insurance

Overview
We are seeking a highly organized, self-motivated Home Health Administrative Assistant to support the day-to-day operations of our growing Home Health agency. This role is ideal for an individual who thrives in a fast-paced environment, excels at multitasking, and takes initiative to ensure administrative processes run smoothly.
The Home Health Administrative Assistant serves as a key resource for staff, patients, families, and community partners by providing exceptional administrative support, maintaining accurate records, and ensuring efficient office operations.
Responsibilities
Administrative Support
• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet visitors and provide assistance as appropriate.
• Manage incoming and outgoing mail, email, and fax communications.
• Draft, prepare, and distribute correspondence, reports, meeting minutes, and other agency documents.
• Maintain accurate filing systems, both electronic and paper.
• Respond to inquiries and direct calls or requests to the appropriate staff member.
• Provide professional customer service to employees, patients, families, vendors, and community partners.
• Maintain confidentiality of all agency information.

Office Management
• Coordinate office activities and administrative workflows.
• Maintain office supply inventory and place orders as needed.
• Schedule meetings and prepare meeting materials.
• Manage calendars and appointments for agency leadership.
• Ensure office equipment is functioning properly and coordinate repairs when needed.

Record Keeping, Reporting & Documentation
• Maintain agency administrative records and personnel files.
• Ensure documents are organized, current, and securely stored.
• Track employee licenses, certifications, training records, and expiration dates.
• Assist with maintaining compliance-related documentation.
• Assist with new hire onboarding paperwork and orientation preparation.
• Maintain employee records and personnel documentation.
• Assist with employee communications and announcements.
• Prepare routine reports and spreadsheets as requested.
• Perform data entry and maintain agency databases.

What Makes You Successful
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Self-motivated and able to work independently with minimal supervision.
• Excellent attention to detail and commitment to accuracy.
• Ability to adapt to changing priorities in a dynamic healthcare environment.
• Professional, positive, and customer-focused approach.
• Strong problem-solving and time-management abilities.

Qualifications
• Minimum of one (1) year of administrative, clerical, or office support experience required.
• Healthcare or Home Health experience preferred but not required

Physical Requirements
• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift and carry up to 20 pounds.
• Ability to perform routine office tasks, including filing, copying, and data entry.

Competencies Skills
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional demeanor and customer-service orientation.
• Ability to maintain confidentiality and handle sensitive information.

Credentials
Education
• High School Diploma or equivalent required.

Other Information
At our Home Health agency, you'll play an essential role in supporting the team that delivers compassionate, high-quality care to patients in their homes. We offer a collaborative environment where your organizational skills, initiative, and dedication to excellence will make a meaningful impact every day.
Entry
USD $16.50/Hr.
Max
USD $25.58/Hr.