Fundraising & Development Coordinator

Job description

Job Summary
Organize, support, and increase revenues to fundraising programs. Creates goals and strategies for fundraising campaigns supporting various Shannon patient programs and services. Manages financial and constituent data for fundraising and development programs. Manages department expenditure and reimbursement programs within the organization. Assists execution of fundraising campaigns and special events to maximize prospect/donor engagement. Provides diversified support for the daily activities for these programs.
Performance: Position Specific Essential Functions
• Manage the implementation of Raiser's Edge, data entry and gift processing.
• Manages coordination of annual fundraising events (i.e. Sporting Clay Shoot, Pink Ribbon Run, et al), including compiling participant lists, coordinating mail-outs, event registration, accounting for fees/donations, contribution data input, process expenses and follow-up thank you letters.
• Assist with department expenditure and reimbursement programs within the organization. Assist in tracking appropriate expenditures and reimbursement with regard to these funds; prepares all necessary documentation for reimbursement.
• Coordinates annual giving solicitation, (i.e. Annual Fund/United Way campaign); including strategy development and communication, creation & distribution of contribution form to Medical Center & Clinic associates, collection of completed forms, data input for payroll deduction report, appropriately depositing monies collected, follow-up thank you letters, and gift data import. Serves as liaison with United Way.
• Manages Condolence Program for Hospital Chaplain. Includes verification of the decedent's information with death notice or obituary from area newspapers, research recipient's address as necessary, print & mail card. Responsible for maintaining spreadsheet with decedent/recipient information.
• Establish a realistic budget for events and account for anticipated fundraising outcomes. prepare budgets, monitor costs, and apply for grant assistance, as needed.
• Develop and maintain key long-term relationships with donors and prospects. Conduct prospect research including identification, cultivation, and solicitation of major donors, including individuals, foundations, and corporations.
• Manages files and security of confidential information, including donor records, patient medical records, physician records, and staff and legal information.
• Attends meetings and special events as required and participates on committees as directed.
• Work with marketing staff to develop communication and engagement strategies. Oversee creation of publications and promotional materials to support fundraising activities.
• Assist in ongoing stewardship with external sponsors and partners.
• Maintains relationships with departments within hospital to discover and promote funding opportunities.
• Knowledge of basic accounting and/or billing procedures.
• Knowledge of principles and practices of customer service.
• Knowledge of donor database management, acknowledgement, and retention procedures.
• Ability to evaluate problems and complaints and resolve them effectively.
• Utilize and recruit volunteers to assist with activities through appropriate delegation and recognition.
• Manages online fundraising programs, including strategy, training, and execution.
• Monitor all donor information; provide and present statistical analysis as requested.
• Coordinates donor correspondence including acknowledgment, gift-in-kind, and memorial/tribute letters within 48 hours of receipt of donation, gift, or information.
• Assists in maintaining invoice files for fundraising campaigns by keeping records by month and by event. Assigns appropriate expenses to events in Raiser's Edge.
• Provides support during Children’s Miracle Network fundraising events as a part of the Shannon Fundraising and Development Team.
• Maintains confidentiality with data related to any aspect of the hospital and of patients.
• Performs other duties as assigned.

Qualifications
Education
• Required
• High School Diploma, GED, or equivalent
• Bachelor’s degree in Management OR Business OR Marketing

Experience:
• Preferred
• One or more years of experience in Fundraising or Event Management

Certification/Licensure:
• Required
• Valid Driver’s License