Executive Assistant II - Hospital Administration

Job description

Join Valleywise Health as our next Executive Assistant II , working directly with the FQHC CEO and leadership to make an impact in our vibrant, mission-driven hospital. As the right hand to senior leaders, you will play a key role in driving productivity, streamlining operations, and supporting high-level initiatives that shape the future of our organization.
You’ll leverage your expertise to manage complex calendars, coordinate clinic activities, craft professional communications, and proactively solve challenges before they arise. This role is for someone who thrives in a dynamic environment, values collaboration, and is passionate about making a difference for our patients and community.
If you’re ready to bring energy, innovation, and executive-level support to a team that values your skills and initiative, we invite you to help us advance our mission to provide exceptional care for all. Apply today!
Why You’ll Love Working With Us:
• Meaningful Impact: You will be a vital link between our executive team and healthcare professionals in the Hospital Administration department.
• Professional Growth : Valleywise Health is the largest teaching hospital in the valley . Opportunities exist for continuing education, advanced certifications, and exposure to the latest technologies.
• Supportive, Specialized Team : Join a warm, highly skilled group of physicians, nurses, and healthcare professionals dedicated to excellence in patient care.
• Competitive Benefits : Robust compensation, 100% matched Pension retirement plan, comprehensive health coverage, paid time off, and more.

Annual Salary Rate: $56,160 - $82,846.40
Qualifications
Education :
• Requires an Associate’s or Bachelor's degree in Business Administration or a related field; or an equivalent combination of training and progressively responsible experience that will result in the required specialized knowledge and abilities to perform the assigned work.

Experience :
• Requires five (5) years of progressively responsible executive-level administrative assistant experience that demonstrates an understanding of the required knowledge, skills, and abilities.
• Prefer experience in the health care industry.

Certification/Licensure :
• You may be required to obtain a fingerprint clearance card if you work in an area that has been deemed to require one. If required to obtain, must present actual card within 90 days of applying for a fingerprint clearance card
• AZ notary preferred

Knowledge, Skills, and Abilities :
• Must have the ability to routinely and independently exercise sound judgment in making decisions regarding workload, where direction and/or precedents may not be available; as well as considerable judgment and initiative to determine the approach or action to take in non-routine situations.
• Must demonstrate a level of professionalism, maturity, and tact in handling highly sensitive and/or confidential information.
• Must possess strong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization.
• Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously with accuracy, often under strict deadlines.
• Requires strong computer literacy required including knowledge and application of Microsoft Word, Excel, PowerPoint, and Outlook.
• Must have excellent communication skills and ability to communicate with discretion, diplomacy, and tact; ability to present verbal information clearly, articulately, and in a way that engages the recipient; and must be able to compose written information in a clear, well-structured, and grammatically correct manner.
• Must possess the ability to convey a professional image, as well as, effectively represent the executive as appropriate in his/her relationship with external customers.
• Requires the ability to read, write and speak effectively in English.