Education Assistant (Full-time)

Job description

Department: Education Department
Facility: Larkin Community Hospital – South Miami Campus
Location: South Miami, Florida
Position Summary
Larkin Community Hospital is seeking a highly organized, detail-oriented, and motivated Education Assistant to join our Education Department.
The Education Assistant provides administrative, clerical, and operational support to the Education Department in coordinating employee orientation, continuing education, mandatory training, and professional development activities. This position assists in maintaining accurate education records, scheduling training sessions, communicating with hospital personnel, and supporting compliance with hospital policies and applicable regulatory and accreditation requirements.
The ideal candidate demonstrates strong organizational, communication, and interpersonal skills, with the ability to manage multiple responsibilities in a fast-paced healthcare environment.
Essential Duties and Responsibilities
• Provide daily administrative and clerical support to the Education Department, including document preparation, filing, data entry, recordkeeping, and correspondence.
• Assist in the coordination and scheduling of new employee orientation, annual mandatory education, in-service training, and professional development programs.
• Maintain accurate and up-to-date employee education and training records, including attendance, certifications, competency documentation, and course completion.
• Coordinate training schedules, classroom reservations, educational materials, and equipment necessary for educational activities.
• Assist with tracking employee compliance with required educational programs, annual competencies, and mandatory training deadlines.
• Communicate with department directors, managers, supervisors, and employees regarding scheduled training sessions, outstanding educational requirements, and upcoming deadlines.
• Support the coordination of Basic Life Support (BLS), Advanced Cardiovascular Life Support (ACLS), Pediatric Advanced Life Support (PALS), and other applicable training programs.
• Assist with maintaining and updating the hospital's Learning Management System (LMS) or other educational tracking systems.
• Prepare reports, spreadsheets, attendance logs, and educational compliance summaries as requested by Education Department leadership.
• Assist in organizing educational events, workshops, presentations, and employee development initiatives.
• Maintain confidentiality of employee records and other sensitive hospital information in accordance with established policies.
• Provide administrative support during regulatory surveys, audits, and accreditation reviews by assisting with the collection and organization of educational documentation.
• Collaborate with Human Resources, Nursing Administration, Employee Health, and other departments to support employee onboarding and ongoing training requirements.
• Perform additional duties and responsibilities as assigned by the Education Department leadership.

Minimum Qualifications
Education:
• High school diploma or GED required.
• Associate degree in Business Administration, Healthcare Administration, Education, or a related field preferred.

Experience:
• Minimum of one (1) year of administrative, clerical, or office support experience preferred.
• Previous experience in a hospital, healthcare facility, or educational environment strongly preferred.
• Experience coordinating employee training, orientation, or educational programs is a plus.

Knowledge, Skills, and Abilities
Bilingual proficiency in English and Spanish is preferred , with the ability to communicate effectively with employees, instructors, and hospital personnel in both languages.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time-management skills, with excellent attention to detail.
• Excellent verbal and written communication skills.
• Ability to maintain accurate records, track deadlines, and prepare administrative reports.
• Strong interpersonal and customer service skills when interacting with employees, instructors, and hospital leadership.
• Ability to prioritize multiple assignments and meet established deadlines.
• Familiarity with Learning Management Systems (LMS) and electronic recordkeeping systems preferred.
• Basic understanding of healthcare regulatory and accreditation standards, including The Joint Commission and applicable state and federal requirements, preferred.
• Ability to work independently and collaboratively within a multidisciplinary healthcare environment.
• Demonstrated professionalism, discretion, and commitment to maintaining confidentiality.
• Willingness to learn hospital policies, procedures, and educational requirements.

Work Schedule: Monday - Friday (8:00AM - 4:30PM)
Physical and Work Requirements
• Ability to perform routine administrative and office-related duties.
• Ability to sit, stand, walk, and use standard office equipment throughout the workday.
• Ability to occasionally lift and transport educational materials and supplies.
• Flexibility to assist with training sessions, orientations, and departmental activities as needed.

Why Join Larkin Community Hospital?
At Larkin Community Hospital, we are committed to providing quality patient care through education, professional development, and continuous improvement.
As an Education Assistant, you will play an important role in supporting the training and development of our healthcare professionals, contributing to a knowledgeable, competent, and well-prepared workforce.
Larkin Community Hospital is an Equal Opportunity Employer and is committed to maintaining a diverse and inclusive workplace.