Contracts Technician

Job description

Navajo Preference Employment Act
In accordance with Navajo Nation and federal law, TCRHCC has implemented an Affirmative Action Plan pursuant to the Navajo Preference in Employment Act. Pursuant to this Plan and corresponding TCRHCC Policy, applicants who meet the necessary qualifications for this position and (1) are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position, (2) are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference, and (3) are enrolled members of other federally-recognized American Indian Tribes will be given tertiary preference.
Overview
POSITION SUMMARY
Under general supervision, the Contracts Technician is responsible for maintaining confidential records and files in compliance with program requirements and TCRHCC guidelines and shall perform a variety of administrative and technical duties assisting and supporting TCRHCC contracts/purchasing operations. The Contracts Technician will perform the full range of contract support duties, including assisting with requests for proposals and soliciting bids, including interacting with both internal and external stakeholders. Establishing and maintaining effective working relationships with TCRHCC staff, contractors, consultants, and vendors is crucial. Essential requirements include knowledge of procurement and contract management principles, and an understanding of contract laws.
Qualifications
NECESSARY QUALIFICATIONS
Education:
High School Diploma or equivalent or associate degree from an accredited university
Experience:
• One (1) year experience/knowledge in purchasing and contract processes.
• One (1) year experience/knowledge the legitimacy of contracts understanding and contract terminology and language.
• One (1) year of increasingly responsible administrative experience/education in Microsoft Office Suite.

Other Skills and Abilities:
A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers. All employment references must address and indicate success in each one of the following areas:
• Establish and maintain effective and positive work relationships with department, company and others
• Possession of high ethical standards and no history of complaints
• Ability to provide high-quality customer service. Maintain professional communication with staff, management and representatives by providing regular status updates. Responds to voicemails, emails, and other correspondence in a timely fashion.
• Must possess a high degree of integrity and trust along with the ability to work independently
• Ability to investigate problems, disputes, and/or violations, and recommend appropriate resolutions
• Safeguard sensitive and confidential company information
• Completion of an above-satisfactory scores on all job interviews, demonstrating to the satisfaction of the interviewees and TCRHCC that the applicant can perform the essential functions of the job.
• Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job.
• Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job.
• Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading or incomplete information, as determined by TCRHCC.

MENTAL AND PHYSICAL EFFORT
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical:
Employee will be required be able to sit for prolonged periods of time, frequently stand, walk, reach and lift, push or pull up to 24 lbs.
Mental:
Must be able to prioritize and use good judgment; must have critical thinking skills to solve problems and plan, identify and questions issues and information in order to make appropriate decisions. Ability to deal with varied personality styles that involves co-workers, hospital staff and managers, vendors, and community members Employee must be able to handle prolonged high levels of stress, make decisions under high pressure, cope with anger/ fear/ hostility of others in a calm way, concentrate, handle a high degree of flexibility, handle multi priorities in a stressful situation, and demonstrate a high degree of patience. Employee will occasionally need to work alone, adapt to shift work, and work in areas that are close and crowded.
Environmental :
Employee will occasionally be exposed to infectious disease, chemical agents, dust, fumes, gases, extremes in temperature or humidity, hazardous or moving equipment, unprotected heights and loud noises.
Responsibilities
ESSENTIAL FUNCTIONS:
• Provide support to TCRHCC staff in understanding contract terms and conditions.
• Responsible for administrative and technical duties supporting contracts/purchasing operations. Organizing and prioritizing a variety of technical and administrative support services and activities.
• Effectively administer the full contract lifecycle: Entering contracts upon request. Administering and guiding contracts through the approval and signature process; Responding to internal and external requests, Maintaining contract management system, Archiving/record retention, and Documenting renewal or termination of contracts.
• Responsible for administering the contract system by ensuring all data is updated and contract renewals are communicated in a timely manner. Distributes contract documents to parties of interest upon request.
• Responsible for coordinating meetings to communicate changes, renewals, terminations, and other contract-related updates to relevant parties, and discussing any contract issues, concerns, or timelines, etc.
• Assist in ensuring internal controls and policy/procedures for contracts are in compliance.
• Monitor contract procedure to ensure requirements are clear and understood. Research and gather data to assist in developing specifications and addressing problems and complaints.
• Assist in reviewing price proposals, financial reports, and other data to determine reasonableness of proposed prices.
• Ensure execution of all required documents, such as Professional Service Agreements, Business Associate Agreements, Non-Disclosure Agreements, and Memorandum of Agreement.
• Communicate effectively with employees of all levels and various parties, third parties and vendors.
• Assist in procurement/contract process by ensuring payment requests are submitted accurately and are timely to maintain vendor satisfaction.
• Monitor blanket purchase orders specific to each contract in accordance with the specified contract payment terms.
• Assist in reviewing the scope of work and technical sections of contracts to ensure provisions are clear and consistent with specifications. Support the development of recommended modifications to contractual language and requirements.
• Possesses foundational knowledge of the legal framework, ensuring the ability to operate within federal, state, tribal, and local guidelines and regulations.
• Ensure proper PPE is always worn while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH-approved N95 filtering face piece respirator or higher, if available), and eye or face shield.
• Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates)
• Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee, and external customer satisfaction as assigned.