Clinical Research Coordinator - Radiology

Job description

**This is NOT a remote position and requires the Clinical Research Coordinator (CRC) to conduct tasks at the San Francisco VA Medical Center in San Francisco, CA.**
The Clinical Research Coordinator (CRC) will conduct all administrative tasks such as preparing study materials, assist in writing manuals, scheduling all appointments, maintaining CHR/IRB updates, and data entry.
This position will be trained to conduct standardized interviews with study participants and their designated study partners (“co-participants”) to collect information about participants’ health and medical history, family history of Alzheimer’s disease and related dementias, mood, and perceived changes in cognition, behavior, and everyday functioning. The position will also be trained to administer and score in-clinic neuropsychological assessments of memory and cognitive function according to standardized study procedures. The CRC will also be trained to assist study participants and their designated study partners (“co-participants”) with accessing and completing online questionnaires and self-administered cognitive assessments from home, providing procedural and technical guidance as needed in accordance with study protocols.
The CRC will also support the study by closely monitoring, cataloging and responding to participant feedback, working with the BHR Regulatory Specialist if reportable events occur and with the BHR Technical Team to troubleshoot issues. The CRC will also assist other BHR staff, including Co-Investigators and CRCs, as needed.
of time
Essential Function (Yes/No )
Key Responsibilities
(To be completed by Supervisor)
60%
YES
Study Coordination, Administration, and Data Collection
• Identify subjects, develop recruitment and retention strategies, and screen and enroll study subjects.
• Schedule subjects for study visits; meet with them to administer questionnaires, collect medical history, and perform study procedures.
• Maintain rapport and relationships with subjects to ensure effective communication and retention; respond to their diverse needs, schedule follow-up appointments, and become their intermediary.
• Obtain informed consent; review information with subjects; assess and advocate for patient safety throughout each protocol procedure.
• Handle subject reimbursement; work to resolve discrepancies and issues.
• Work with staff and participants to ensure procedures are completed and required data is collected at study visits, including escorting to blood draws on site.
• Conduct standardized interviews with study participants and their designated study partners (“co-participants”) to obtain information about participants’ health and medical history, family history of Alzheimer’s disease and related dementias, mood, and perceived changes in cognition, behavior, and everyday activities.
• Implement needs assessments and recommendations for enhancements on patient coordination, data collection, data management, protocol adherence and study collaboration.

5%
YES
Under supervision and guidance, administer and score standardized neuropsychological assessments of memory and cognitive function, following established procedures for test instructions, presentation order, timing, discontinuation criteria, and allowable prompts and repetition
20%
YES
Data management and reporting of results
• Collect data during subject visits; enter data from visits, procedures, lab tests, and other subject-related participation into databases in a timely manner.
• Manage database structure for each protocol; update databases to improve data analysis and management; create new databases as needed.
• Create and maintain comprehensive data sets as requested by the CRC Supervisor and/or PI.
• Maintain data collection forms for effective data collection, entry, and analysis.
• Perform queries and analysis in databases.
• Work with Supervisor to maintain complete and accurate data in the study database; analyze the data as they become available.

10%
YES
Participant Feedback
• Under limited supervision, review, catalogue, and respond to participant feedback and inquiries from potential participants, using discretion and independent judgment as to appropriate next steps

5%
Perform other duties as assigned by supervisor or PI
100%
(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)
Required Qualifications:
• High School Diploma; or equivalent experience/training
• Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members, other departments and outside institutions; and the ability to multi-task in a fast-paced environment while working with a diverse subject population
• Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines

Preferred Qualifications:
• Preference will be given to those with psychological training and experience, such as experience administering the UDS including the Clinical Dementia Rating (CDR)
• Demonstrated epidemiological or clinical research experience (minimum of one year)
• Experience conducting, coordinating, or managing human subjects research
• Experience with the Brain Health Registry
• Fluency in the usage of Committee of Human Research (CHR) online system for submission, renewal, and modification of protocols through this system
• Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for subject participation
• Certification by the Society of Clinical Research Associates or the Association of Clinical Research Professionals
• Experience with electronic medical records
• Knowledge of UCSF and departmental policies for dealing with reimbursement, guidelines for research, confidentiality and HIPPA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.); knowledge of medical terminology, research policies and guidelines, guidelines for packing/shipping infectious substances, database building/analysis, and data management within some of the following: Access, Stata, SASS/ SPSS, and Teleform programming platforms
• Experience with JIRA, Confluence or other project management software
• Strong knowledge and experience with word-processing and database software (e.g. Word, Excel, PowerPoint, Access)
• Strong critical thinking and problem-solving skills
• Ability to work both independently and as part of a team
• Strong prioritizing, planning and organizational skills
• Decision-making abilities
• Adaptable to changing tasks, priorities and projects
• Ability to exercise tact and discretion in handling a variety of confidential material
• Experience applying the following regulations and guidelines:
• Good Clinical Practice Guidelines
• Health Information and Accountability Act (HIPAA)
• The Protection of Human Research Subjects
• CHR regulations for recruitment and consent of research subjects