Assistant - Administrative

Job description

We believe a career is more than just a career — it's a calling. Our teammates' "True North" is what calls them to health care; it’s their passion. At North Mississippi Health Services, we believe in helping you leverage and connect that passion with a much greater purpose that impacts people you know and love.
Department:
16106600 Surgery Surgical Services
Work Shift:
N/A
Job Description:
The Administrative Assistant at North Mississippi Health Services is responsible for facilitating effective and efficient function of their assigned department or service line. This includes facilitating communication in a timely and professional manner, completing administrative duties, such as calendar management and maintaining and preparing documents and records, managing and monitoring data retrieval and entry, and completing purchasing as needed to maintain department stock in a budget-compliant way to support optimal area function.
JOB FUNCTIONS
Administrative:
• Provides high level administrative support.
• Performs general office duties and day to day administrative tasks.
• Schedules appointments, travel, and meetings, etc. for the management team of the service line.

Communication:
• Answers and screens telephone calls.
• Schedules appointments, as well as printing and distributing schedules daily.
• Directs incoming/outgoing calls to appropriate parties or takes messages.
• Communicates with internal and/or external customers via oral communication, electronic communication and/or written communication.
• Serves as a resource for information on policies and procedures.

Employee Relations:
• Possesses the ability to handle information of a sensitive or confidential nature in a professional manner.
• Possesses the ability to interact tactfully and diplomatically with personnel concerning situations of a sensitive nature.

Recordkeeping/Reporting:
• Prepares, maintains, and files appropriate administrative records/documents.
• Keeps minutes for various committees.
• Enters and monitors all statistical data, and coordinates department financials.
• Purchases materials for departmental use with budget limitations.
• Processes bills and invoices associated with purchased material or consulting services.
• Completes data retrieval and reporting, entering data as necessary for billing and collection.

Regulation:
• Adheres to NMHS Policies/Procedures/Guidelines.
• Complies with regulatory agency and HIPAA regulations/guidelines.

Knowledge Skills and Abilities
• Possess strong clerical and organizational skills; required
• Excellent written and verbal communication; required
• Working knowledge of computer skills; required
• Proficient in use of Microsoft Word, Excel, and Power Point; required
• Proficient in the use of various office equipment; required
• Excellent interpersonal skills; required
• Must be a self-Starter; work independently, without direct supervision
• Must effectively and efficiently organize and prioritize work assignments
• Must anticipate the needs of the clinic
• Must exhibit and promote integrity in the workplace
• Must have extensive contact with: Service Line Administrator, physicians, staff and co-workers
• Must have excellent written and verbal communication skills
• Must reflect a positive, caring attitude toward clients, patients, staff and the public we serve
• Must exhibit a professional demeanor, telephone etiquette, and effective interpersonal skills

Physical Demands
A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Standing . Constantly
• Walking . Frequently
• Sitting . Rarely
• Lifting/Carrying . Frequently 50 lbs
• Pushing/Pulling. Frequently
• Climbing . Occasionally
• Balancing . Occasionally
• Stooping/Kneeling/Bending. Frequently
• Reaching/Over Head Work . Frequently
• Grasping . Frequently
• Speaking . Occasionally
• Hearing . Constantly
• Repetitive Motions . Constantly
• Eye/Hand/Foot Coordination . Frequently

Salary Range:
$15.83 - $23.74
Education:
Associate’s Degree | Not Required
High School Diploma, GED, or Project Search Graduate | Required
Certifications: