Advanced Practice Provider (APP) Residency Program Coordinator

Job description

Overview
Marin Community Clinics, founded in 1972, is today, a multi-clinic network with a wide array of integrated primary care, dental, behavioral, specialty and referral services. As a Federally Qualified Health Center (FQHC), we provide vital health services to almost 40,000 individuals annually in Marin County. The Clinics regularly receive national awards from the Health Resources and Services Administrations (HRSA). Our Mission is to promote health and wellness through excellent, compassionate care for all.
The APP Residency Program Coordinator manages the daily operational, administrative, and tracking components of Marin Community Clinic’s postgraduate Nurse Practitioner (NP) and Physician Assistant (PA) residency program. This position serves as the primary administrative point of contact for residents, clinical faculty, and leadership. A key focus of this role during the first year will be establishing robust tracking systems and documentation standards to prepare the program for official national accreditation applications.
Work Schedule:
Please note that the Coordinator responsibilities represent 0.70 FTE of this position. Internal candidate selected for the role will be expected to continue performing the remaining 0.30 FTE of their current clinical or departmental duties, subject to departmental needs and manager approval.
Responsibilities
Program Administration & Operations
• Manage day-to-day administrative tasks for the NP/PA residency program, including onboarding logistics, orientation schedules, and day-to-day schedules.
• Coordinate complex clinical scheduling, including primary care continuity clinics, specialty rotations, and dedicated didactic/educational sessions.
• Serve as the primary point of contact for residency applicants, coordinating the recruitment, interview, and selection processes.

Accreditation Preparation & Data Tracking
• Build and maintain highly accurate program records, including attendance, clinical hour logs, and faculty/resident evaluation data.
• Monitor tracking systems to ensure residents are meeting mandatory case volumes, procedural competencies, and educational milestones.
• Organize, centralize, and archive all program policies, curriculum materials, and administrative files to build the foundational documentation required for the accreditation application at the 1-year mark.

Communication & Stakeholder Engagement
• Act as the core administrative liaison between residents, preceptors, site directors, and external specialty rotation partners to ensure clear communication.
• Organize and document meetings.
• Provide high-level administrative support to the Residency Program Director for curriculum updates and strategic program development.

Qualifications
Education and Experience:
• High School Diploma or Equivalent (GED) required.
• 1 to 2 years of experience working in a healthcare setting or a healthcare administrative role.
• Experience specifically within Advanced Practice Provider (APP) or medical residency programs is highly desirable.
• Strong proficiency in Microsoft Office (Word, Excel, Teams) and EPIC. Ability to quickly learn and navigate residency management or scheduling software.

Required Skills and Abilities:
• Excellent organizational skills with a strong attention to detail (essential for building future accreditation-ready records).
• Outstanding interpersonal and communication skills, with a collaborative approach to supporting adult learners in a community clinic environment.
• Ability to maintain a high level of confidentiality regarding sensitive resident and personnel information.
• A deep commitment to community health and serving diverse, medically underserved populations.
• Candidate must be comfortable working at both the Novato and San Rafael clinic locations and commuting between sites as needed.

Physical Requirements and Working Conditions:
• Fulfill immunization and fit for duty regulatory requirements.
• Ability to travel between clinic sites within Marin County and work flexible hours as required.
• Prolonged standing and walking
• Prolonged periods of sitting at a desk and working on a computer, with keyboard and mouse.
• Must be able to lift to 15 pounds at times.
• Ability to work in fast pace medical environments.

Benefits: Our benefits program is designed to protect your health, family and way of life. We offer a competitive Benefits Program that includes affordable health insurance and Health Reimbursement Accounts (HRA), Dental and Vision Insurance, Educational and Continuing Education Benefits, Student Loan Repayment and Loan Forgiveness, Retirement Plan, Group Life and AD&D Insurance, Short term and Long Term Disability benefits, Professional Fee Reimbursement, Mileage and Cell Phone Reimbursement, Scrubs Reimbursement, Loupes Reimbursement, Employee Assistance Programs, Paid Holidays, Personal Days of Celebration, Paid time off, and Extended Illness Benefits.
Marin Community Clinics is an Equal Employment Opportunity Employer
Min
USD $26.00/Hr.
Max
USD $32.00/Hr.