Administrative Assistant - MCL

Job description

*This is a hybrid position and must be located within 100 miles of the Rochester, MN campus*
Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.
This position is not eligible for visa sponsorship/we will not transfer of sponsor a visa for this role. Also, Mayo Clinic DOES NOT participate in the F1 STEM OPT extension program.
2-year commitment to the role is required.
Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role
OR one-year degree/diploma in an administrative, business,
OR medical-related program with a minimum of one-year experience in an administrative support role
OR an associate’s degree in an administrative, business, or medical-related program.
Additional Qualifications:
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.

Application Requirements (must attach)
• Cover Letter
• Resume
• Internal employees should attach their 3 more recent performance evaluations