Administrative Assistant - Lab Support

Job description

The Department of Laboratory Medicine and Pathology Support Staff is looking for an Administrative Assistant to join their team! As an Administrative Assistant, you will be a member of a diverse, agile team that exhibits initiative, proficiency, and adaptability to optimize the time of those supported. You will be responsible for a variety of non-clinical administrative support tasks including:
• Managing of calendars: scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
• Preparing documents and presentation materials
• Processing invoices and reimbursements
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
• Answering telephones and providing related follow through
• Accountable for ensuring accuracy and completeness through attention to detail
• Maintaining confidentiality and professionalism

We require a two year commitment for this role.
**This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.
To be considered for this Administrative Assistant role, you must meet one of the following criteria:
• High school diploma or GED with a minimum of two years’ experience in an administrative support role.
• One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role.
• Associate degree in an administrative, business, or a medical-related program.

*Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
Additional Qualifications
• Prefer work-related experience within the last ten years.
• Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.
• Possess high-level skills in organization, communication, interpersonal skills, customer service, professionalism, written and oral communication
• The ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.

Application Requirements
All must be included for your application to be considered:
• CV/Resume
• Cover letter
• NACES detailed international equivalency for foreign degrees.
• Internal candidates must provide their past three performance appraisals.

**DLMP employees that have been in current lab/position for less than 2 years must attach early release approval from supervisor.
***Non-DLMP internal applicants that have been in their current department/position for less than 1 year must attach early release approval from supervisor.
International transcript:
• MUST have a DETAILED equivalency evaluation.
• MUST show US equivalent degree.
• Evaluation MUST be completed from an organization listed as a member of the N