Administrative Assistant

Job description

Administrative Assistant Position Summary
Provides high-quality executive and administrative support to hospital leadership. Assists the CEO with assigned duties, supports the Medical Director, Committee Chairs, and Medical Staff with clerical tasks and special projects, maintains confidential credentialing files, and prepares accurate minutes and correspondence to ensure smooth office operations.
Essential Functions
• Manage routine office operations and special projects for the hospital as assigned.
• Assist the CEO with administrative duties (e.g., scheduling, correspondence, meeting preparation, and follow-up).
• Provide clerical support and complete special projects for the Medical Director, Committee Chairs, and Medical Staff.
• Maintain and secure Medical Staff credential files, ensuring confidentiality and proper record management.
• Record, transcribe, and prepare memos and minutes for meetings and committees; distribute materials and track action items.
• Perform other duties as assigned.

Additional Information
Handles confidential information with discretion and in accordance with hospital policies and applicable regulations. Demonstrates strong customer service and professionalism in interactions with physicians, staff, and external partners. Prioritizes multiple tasks and deadlines with attention to detail and follow-through.
Knowledge, Skills & Abilities
Education: High school diploma or GED required; college-level education preferred.
Experience: Minimum of two (2) years of experience in a healthcare setting preferred; prior experience handling confidential information required.
Technical: Excellent computer skills (e.g., Microsoft Office and common office systems).
Communication: Strong written and verbal communication; accurate transcription and minute-taking.
Organizational: Strong time management, prioritization, and problem-solving skills.