Administrative Assistant II

Job description

The Administrative Assistant to the Director of Development provides day-to-day administrative, logistical, and communications support to advance Newcomb Institute’s development and alumni engagement priorities. This role supports donor stewardship activities, alumni relations programming, event and travel coordination, digital communications, scheduling, and general administrative operations in the Development Office. The position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple tasks in a fast-paced, mission-driven environment.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to help create visually appealing social media content, newsletters, and digital communications.
• Professionalism and discretion when handling confidential donor information.
• Strong interpersonal skills and customer service orientation.
• Proficiency with Microsoft Office Suite.
• Ability to learn new software systems, CRM platforms, and digital tools quickly.
• Comfort working independently and collaboratively in a dynamic environment.
• Ability to manage multiple tasks, prioritize, and meet deadlines.

REQUIRED EDUCATION AND EXPERIENCE:
• High school diploma or equivalent.
• Two years of administrative support experience, or a combination of education and experience that provides equivalent knowledge and skills.

PREFERRED QUALIFICATIONS:
• Experience supporting development, alumni relations, fundraising, communications, or event coordination.
• Experience creating or supporting social media, newsletters, or digital communications.
• Experience in higher education or nonprofit settings.
• Familiarity with donor databases (Advance, Raiser’s Edge, Salesforce, etc.).
• Associate’s or bachelor’s degree.