Administrative Assistant: Facilities, Construction & Real Estate

Job description

The Administrative Assistant provides administrative support and coordinates activities for specific individuals, teams, or departments, ensuring tasks and activities are completed in a timely manner and efficiently. Under close supervision, this job plays a key role in ensuring the success and smooth-running of daily operations for employees of all levels.
Essential Job Function:
• Maintains office inventory, facilitates supply orders, and completes other general office duties.
• Supports employees with various tasks related to onboarding, appointment setting, and travel arrangements.
• Provides appointment assistance through scheduling, paperwork preparation, and diligent record-keeping.
• Handles various office tasks related to communication and organization, including proofing, editing, and producing documents, reports, and presentations.
• Helps to uphold organizational policies and procedures, while also ensuring organization-wide coordination efforts among various teams and departments.
• Provides comprehensive meeting and training support to ensure information is communicated appropriately.
• Assists with maintenance of organizational systems and databases to make sure information is accurately recorded.
• Ensures compliance requirements are upheld and met.
• Performs other duties as assigned.

Education:
• Required: High School Diploma or equivalent.
• Preferred: Associate's Degree in Business, Office Management or related field.

Experience:
• Required: 2 years of administrative support.
• Preferred: experience in Property Management, Real Estate, and/or Construction projects.

Licensure/Certification/Listing:
• Not Required