Administrative Assistant

Job description

MISSION STATEMENT
Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent.
Part-time -- Administrative Assistant
POSITION OVERVIEW
Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring the efficiency of all office and staff services are delivered to the expectation of the Acacia Network mission and values set forth by the organization. The salary is $21,950k a year.
ESSENTIAL KEY FUNCTIONS:
• Ensures the office runs smoothly, working collaboratively and maintaining a positive environment. Providing a wide range of administrative duties to the Director.
• Ensure all check requests, petty cash and billing is completed accurately, tracked and submitted.
• Maintain notes and minutes on all departmental meetings and needs.
• Ensure inventory and supply orders are submitted as per policy, approved, and tracked.
• Maintains all charts, files and administrative records.
• Ensure departmental payroll is accurate and complete, coordinate discrepancies with payroll and support Administrators.
• Provides necessary reports, records, and statistics as by the program.
• Orders and maintains all office supplies, forms and equipment.
• Maintains the mail delivery system.
• Performs other related duties as required.

REQUIREMENTS:
• Must be fully vaccinated against covid 19
• High School Diploma or GED required (Associates or Bachelor's Degree preferred)
• 1 - 2 years of experience working with individuals with a substance use disorder and/or mental health issues required
• Excellent interpersonal skills; computer proficiency; excellent writing and verbal skills
• Demonstrated ability to interact with client/tenants of different races, ethnicities, ages, and sexual orientations in a multicultural environment, as well as ability to multi-task and work under pressure

WHY JOIN US?
Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.
As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.