Accounts Payable Specialist

Job description

JOB SUMMARY:
Responsible for cash review and posting. Performs various duties within the Accounts Payable and Payroll functions within Finance. Serves as backup payroll administrator.
MAJOR DUTIES AND RESPONSIBILITIES:
AP Processing and Record Keeping
• Gather necessary approvals and support for bill payment in accordance with the Grant of Authority policy
• Coordinate with Staff Accountant to ensure all AP related entries are accurately posted/accrued during month end close process
• Review journal entry activity and create monthly reconciliations for various cash, AR, cash clearing, and AP-related accounts
• Works in conjunction with AP/Payroll accountant to open and deposit payments received via mail
• Performs the daily posting of banking activity within accounting system
• Review coding of invoices for accurate general ledger classification
• Assist in the month-end, year-end and audit
• Assist in the remittance of unclaimed property
• File paid invoices electronically and maintain file of unpaid invoices
• Work with other departments to obtain approval of vendor services
• Take vendor calls and resolve disputed items
• Work with department leadership to ensure accurate coding/timeliness of invoices
• Report all cash related discrepancies effectively to management

Cash
• Provides cash depositing data to outside billing and cash posting company
• Educates department heads and supervisors on the use and submission of daily cash reconciliations
• Review and post over the counter cash receipts (including check and credit card) for all locations
• Code lockbox cash receipts to the proper general ledger account
• Reconcile cash deposits to support documentation from various departments
• Manage and administer change drawers process (petty cash) for clinics and pharmacy

Payroll
• Reconcile hours reported per ADP payroll register prior to submission of payroll
• Serve as reviewer of payroll data input by Payroll Accountant for accuracy

Integrity
• Maintain strict confidentiality of payroll information

Teamwork
• Assist team with annual audit
• Serve as back up for certain duties of the Payroll Accountant and other team members
• Perform other duties as required

SKILLS AND ABILITIES:
• Possess excellent written, verbal, and interpersonal communication skills
• Computer literate
• Cash, AP, & Payroll knowledge
• Strong organizational skills; must be detail oriented
• Ability to follow up on pending issues

EDUCATION AND/OR EXPERIENCE:
• Required: High school diploma
• Required: 3 years’ experience in a comparable finance role
• NetSuite experience preferred