Accounts Payable Coordinator

Job description

Position Location:
Hospital for Special Care
Scheduled Weekly Hours:
40
Work Shift:
First Shift
Department:
Fiscal
We are dedicated to creating an environment of care and engagement that makes us one of the most desirable places to work, providing exceptional care to each patient each and every day!
QUALIFICATIONS High School Diploma or Equivalent. A minimum of 3-5 years high volume accounts payable experience required. Excellent data entry skills using computerized accounting system. Experience using Microsoft Word and Excel. Strong customers service skills. Excellent communication and organizational skills. Secure high level of confidential employee, vendor and financial information. JOB SUMMARY Performs all duties relating to the efficient operation of Accounts Payable. Communicates with outside vendors as well as Hospital personnel regarding outstanding invoices, invoice discrepancies, uncashed checks, and general information. Prepares and reconciles weekly bank deposits. Maintains the accuracy of the Fiscal cash receipts log. Assists in special projects for the Fiscal Department, including electronic invoice filing, annual 1099s, and EDI implementation. PHYSICAL DEMANDS This position requires walking, standing and sitting with the ability to lift/carry and push/pull up to 20 pounds. COGNITIVE DEMANDS This position requires thorough skills in computation, written and verbal communication, and reading/auditory comprehension. ESSENTIAL FUNCTIONS Enter all direct invoices into Accounts Payable system to match with purchase order quantities, amounts and receiving. If discrepancies prevent posting, work with purchasing agent to resolve issues timely. Complete weekly payment run via check, ACH, or credit card. Keep organized files of invoices to be processed, unpaid invoices, and paid invoices Maintain new vendors and changes within the accounts payable software, and master file of Form W-9s for all vendors. Prepare and distribute annual 1099 forms and related IRS and State of Connecticut reporting within federal and state guidelines. Prepare accurate bank deposits according to monthly schedule, reconciling to cash receipts logbook. COMPENSATION & BENEFITS At Hospital for Special Care, we are committed to supporting the health, financial well-being, and professional growth of our team members. The wage range for this position is $24.24 to $36.36. Eligible employees may participate in a comprehensive benefits package that includes employer-subsidized medical and dental, vision insurance; a 403(b) retirement savings plan with an employer match of up to 6%; paid time off; employer-paid life insurance; short-term and long-term disability insurance; a Health Savings Account (HSA) with employer contributions; Flexible Spending Accounts (FSA); an Employee Assistance Program (EAP); tuition reimbursement and professional development opportunities; voluntary benefits, including pet insurance; employee wellness programs with access to our onsite fitness and aquatics center; an employee referral bonus program; and meaningful employee recognition and appreciation initiatives. Eligibility for certain benefits is based on scheduled hours worked.