Accounting Manager

Job description

Responsibilities
Primary Responsibilities:
Oversee Grant Accounting Functions:
• Oversee and review the preparation of monthly grant draw packages, ensuring all expenditures are allowable under grant budgets and comply with AHS policies.
• Submit monthly grant draw packages to applicable funding agencies.
• Perform monthly reconciliations of grant cost centers, ensuring alignment between subledger and general ledger.
• Research, investigate, and resolve discrepancies between subledger and general ledger accounts.
• Reconcile grant accounts receivable to ensure all drawn funds are received; investigate and resolve missing or delayed payments as needed.
• Prepare and submit annual Federal Financial Reports (SF-425) in accordance with funding agency deadlines.
• Prepare Tangible Personal Property Reports (SF-428) at grant closeout, as required by the funding agency.
• Prepare Tangible Personal Property Report (SF-428) at the time of grant closeout by the funding agency given deadline.
• Attend grant-related trainings and meetings as needed.
• Serve as a liaison between the grants team and program managers, providing updates on remaining grant balances to ensure full utilization of awarded funds.
• Ensure fixed assets purchased with grant funds are properly recorded and tracked.
• Act as the subject matter expert for AmpliFund grant management software, staying current on system functionality and new releases to improve team efficiency.
• Build and amend grant budgets in AmpliFund, as required.
• Prepare annual grant draw schedules for auditors, ensuring all funds drawn during the fiscal year are properly accounted for and reconcile to the general ledger.
• Oversee internal grant record audits to ensure all draw packages include required supporting documentation and are filed in accordance with APHS policies.
• Ensure grant expense records are properly closed in AmpliFund at grant completion.
• Ensure grant cost centers in the accounting system are closed out at the end of each grant.
• Promote a culture of continuous improvement within the department.

Oversee Pharmacy Accounting Functions:
• Generate and review monthly pharmacy system reports to record revenue, inventory, and cost of goods sold in the accounting system.
• Prepare and remit monthly pharmacy sales tax returns.
• Prepare and remit monthly provider tax returns for pharmacy operations.
• Prepare monthly client invoices for drugs paid on account.
• Record monthly journal entries for drugs charged to APHS programs.
• Prepare annual Business Privilege Tax filings for pharmacy operations.
• Lead bi-annual pharmacy inventory counts and prepare inventory schedules for audit purposes.
• Collaborate with the Director of Pharmacy to identify and resolve inventory discrepancies.
• Manage consumer accounts receivable balances and process monthly write-offs, as necessary.
• Review pharmacy expenses to identify opportunities for cost efficiencies through purchasing department coordination.
• Work closely with the Director of 340B Programs to ensure accounting compliance with 340B requirements.
• Initiate and support assigned month-end close activities.

Courteous and Respectful Attitude Towards Consumers, Visitors, Agencies, and Co-workers:
• Treat consumers with care, dignity, and compassion.
• Respect consumers’ privacy and confidentiality.
• Assist consumers and visitors as needed.
• Ensure personal values do not inhibit the ability to relate to and care for others.

Administrative and Other Duties as Assigned:
• Provide guidance, support, and mentorship to accountants, fostering a positive and productive work environment.
• Conduct regular team meetings to communicate expectations, discuss challenges, and improve processes.
• Set performance goals for team members and monitor progress through regular evaluations and feedback.
• Crosstrain staff to promote operational flexibility and business continuity.
• Complete all assigned tasks accurately and in a timely manner.
• Follow AltaPointe policies and procedures.
• Actively work to enhance skills.
• Lead and participate in performance improvement activities.
• Attend required in-service training and other workshops.
• Other duties as assigned.

Qualifications
Minimum Qualifications:
Bachelor’s degree in Accounting. Minimum of five years’ accounting experience. Proficiency with Windows applications (advanced skills required).